Purchasing Assistant

7 days ago

Racine, United States Halpin Staffing Services Full time
Job DescriptionJob Description

We are seeking a detail-oriented and organized individual to join our team as a Purchasing and Scheduling Assistant. This role is crucial in supporting our operations by managing scheduling activities and assisting in purchasing functions to ensure smooth and efficient supply chain operations.

Essential Functions:

Scheduling:

  • Conduct monthly inventory reconciliation at outside warehouses and copackers.
  • Enter loads into TMS Portal and ensure accurate documentation.
  • Coordinate with copackers by sending Certificate of Analysis (COAs).
  • Update Spray Dry production schedule promptly upon receiving updates.
    • Update Adage with new production start dates.
    • Maintain copacker schedule spreadsheet.
  • Approve batch cards ensuring copacker information aligns with our formula calculator.
  • Log receipts of spray dry bases at outside warehouses using raw ingredient spreadsheets.
  • Request outside warehouse inventory weekly and save reports to Purchasing drive.
  • Maintain spray dry purchase orders, adjusting quantities based on received BOLs.
  • Manage warehouse transfers between BBI, outside warehouses, and copackers.
  • Schedule spray dry bases for storage at outside warehouses.

Purchasing:

  • Communicate with suppliers via email to obtain missing documents and upload them to Trace Gains.
  • Enter purchase orders accurately and organize purchase order folders on NY drive.
  • Monitor Purchasing mailbox for order acknowledgements, COAs, and announcements.
  • Review order acknowledgements for pricing and delivery accuracy, logging them in the PO register.
  • Compile a weekly list of unacknowledged purchase orders for team review.
  • Distribute copies of non-stock purchase orders to Warehouse daily.
  • Maintain filing system for open and closed purchase orders in the Purchasing Department.

Position Qualifications:

Competency Statements:

  • Communication, Oral: Ability to effectively communicate verbally with team members and external partners.
  • Problem Solving: Proactive approach to identifying and resolving work-related issues.
  • Communication, Written: Clear and concise written communication skills.
  • Accountability: Takes responsibility for actions and decisions.
  • Commitment: Dedicated to maintaining customer satisfaction and working collaboratively within a team-oriented environment.

Skills & Abilities:

  • Education: Bachelor’s Degree preferred.
  • Experience: 2-5 years of Supply Chain experience preferred.
  • Strong organizational skills with attention to detail.
  • Proficient in MS Office Suite (Excel, Word, Outlook).
  • Familiarity with Transportation Management Systems (TMS) is a plus.

This position offers an excellent opportunity for a motivated individual to contribute to our team’s success in delivering high-quality products to our customers. If you meet the qualifications and are eager to join a dynamic organization, please submit your resume  outlining your relevant experience.

 

Company DescriptionAs one of the top local staffing agencies in Southeastern Wisconsin and Northeastern Illinois, Halpin Staffing Services helps companies find great people and job seekers find great jobs.Company DescriptionAs one of the top local staffing agencies in Southeastern Wisconsin and Northeastern Illinois, Halpin Staffing Services helps companies find great people and job seekers find great jobs.

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