Administrative Assistant contract position

3 weeks ago

Temple, United States Carl Zeiss Meditec, Inc. Full time
Job DescriptionJob Description

About Us:

How many companies can say they’ve been in business for over 177 years?

Here at ZEISS, we certainly can As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone Make a difference, come join the team

What’s the role?

We are seeking a proactive and organized Administrative Assistant to support three team leaders in various administrative tasks. The ideal candidate will be responsible for managing office supplies, kitchen inventory, IT equipment, coordinating office events, facilitating communications for facility management, and assisting with various administrative and bookkeeping duties. This role requires excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively. Perform complex tasks in regards to paperwork and administrative work, monitors post cycles and appointments, makes contacts.
 

Sound Interesting?  Here’s what you’ll do:

Purchasing and Stocking:

  • Procure and maintain office supplies to ensure smooth operations.
  • Manage inventory and stock levels for the office kitchen
  • Organize and replenish supplies in the kitchen as needed.

 

Inventory Management

  • Conduct regular inventory checks of IT equipment and assist in tracking assets.
  • Liquidate outdated or unused items.

 

Meeting Support

  • Assist in planning and logistics for meetings.
  • Assist in planning and logistics for office events.

 

Communication and Coordination

  • Serve as a point of contact for facility management communication.
  • Arrange logistics for events with customers, such as hotel bookings and dinner reservations.

 

Mail Handling

Monitor and manage incoming and outgoing mail.

 

Data Entry Assistance

Perform basic data entry activities.

 

Do you qualify?

  • Prior experience in an administrative role or similar capacity preferred.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Attention to detail and a proactive approach to problem-solving.
  • Flexibility to adapt to changing priorities and responsibilities.

 

Education:

High school diploma or equivalent required; additional certifications in office administration or related field preferred.

 

Working Conditions:

  • This role will primarily operate in an office environment.
  • Occasional evening or weekend work may be required for special events or projects.
  • If you are a motivated individual with a passion for organization and teamwork, we encourage you to apply for this exciting opportunity. Join our team and play a vital role in supporting our mission and achieving our goals.
Company DescriptionCarl Zeiss is one of the world’s leading innovators in the design and development of medical devices. We create and supply cutting-edge technologies and application-oriented solutions for ophthalmology and microsurgery.Company DescriptionCarl Zeiss is one of the world’s leading innovators in the design and development of medical devices. We create and supply cutting-edge technologies and application-oriented solutions for ophthalmology and microsurgery.

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