Accounting Administrator
1 month ago
Job Title: Accounting Administrator
Mobile, AL
$20-22/hr
Job Overview: The Accounting Administrator is integral to the daily financial operations of a local construction company. This role supports the accounting team by performing various administrative tasks, ensuring accurate financial data entry, and providing essential support to the finance department.
Key Responsibilities:
Data Entry and Record Keeping:
Accurately input financial data, including invoices, receipts, and expenses into the accounting system.
Maintain organized and up-to-date financial records and filing systems.
Administrative Support:
Assist the accounting team with administrative tasks such as handling phone calls, scheduling meetings, and managing emails.
Help prepare financial reports and documents as needed.
Vendor and Supplier Relations:
Maintain good working relationships with vendors and suppliers.
Verify invoices, confirm receipt of goods or services, and ensure timely payment processing.
Standard Operating Procedures:
Update and create Standard Operating Procedures for all accounting-related functions and procedures.
Tax and Compliance:
Manage the administration of tax-exempt jobs, paperwork, and owner-paid materials.
Update all National Accounts/Client Software annually or as needed.
Administer CAM Billings and reimbursement of costs for leases for RWI.
File monthly or quarterly sales tax reports for each state and reconcile the general ledger account.
Update, renew, and obtain state, city, and county licenses as required.
Update and file annual reports for each state.
Renew the RWI AL GC License.
Reconciliations and Expense Tracking:
Enter and reconcile monthly credit card statements.
Monitor and track company expenses, ensuring they align with approved budgets.
Report any anomalies or discrepancies to the Accounting Manager.
Support month-end and year-end closing activities.
HR Support:
Update and communicate with the insurance broker regarding new hires or terminations.
Request and collect driver licenses and COIs from employees annually, reporting any infractions as needed.
Collect annual beneficiary designations for profit sharing and life insurance policies.
Update LTD and STD insurance companies with any changes in employee salaries.
Manage E-Verify and review changes and exceptions for new hires.
Create and maintain new hire employee files.
Complete termination paperwork and cancel benefits.
Coordinate and send end-of-year STD and LTD W-2s and reporting.
Set up and participate in profit share meetings.
Experience and Qualifications:
Minimum of a high school diploma; an associate degree or relevant accounting courses are a plus.
Proven experience in a similar administrative or accounting support role is preferred.
Proficiency in accounting software (e.g., SAGE 300 CRE, Excel, QuickBooks).
Excellent attention to detail and strong organizational skills.
Basic understanding of accounting principles and financial terminology.
Strong communication skills, both written and verbal.
Ability to work effectively both independently and as part of a team.
Knowledge of the construction industry or experience in a construction-related accounting role is a plus.
Character Traits and Competencies:
Strong financial, interpersonal, and computer skills with knowledge of local and state regulations.
Good communication, teamwork, and organizational skills.
A valid driver’s license and an acceptable driving history are required.
At Long’s, our people are our greatest asset. We’ve been serving Mobile and Baldwin Counties – and the entire Gulf Coast area – since 1948. With this experience, we bring unparalleled knowledge of the area markets, and this knowledge translates to the best possible job fit for companies and employees.Company DescriptionAbout Long's Human Resource Services\r
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At Long’s, our people are our greatest asset. We’ve been serving Mobile and Baldwin Counties – and the entire Gulf Coast area – since 1948. With this experience, we bring unparalleled knowledge of the area markets, and this knowledge translates to the best possible job fit for companies and employees.
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