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Project Administrator/Analyst

2 months ago

Mobile, United States IDOM USA Full time

We are currently seeking an experienced, thorough, and insightful Project Administrator/Analyst for a construction project onsite in near Mobile, Alabama. Must be local to Alabama.


Job Description

In this role, you will be responsible for maintaining a controlled system of incoming and outgoing correspondence and documentation and must have the ability to understand workflow processes and create tracking and controls to support. This includes status tracking/expediting of documentation, including deviations that are controlled and traceable.


Job Responsibilities

  • Drives the execution and distribution of subcontracts, change orders, purchase orders.
  • Manages invoicing from contractors.
  • Communicates in a timely and professional manner with Project Managers on discrepancies or when input is needed.
  • Responsible for administrative functions such as word processing for Project Managers on correspondence and project paperwork. Preparation and distribution of printed materials for meetings.
  • Coordinates and attends weekly production meetings and project kick off meetings. Takes minutes and distributes minutes and updates milestone reports. Reviews project requirements and prepares internal questions / other items for discussion / clarification in client kickoff.
  • Assists Project Managers with submittals and ensures secure mailing and distribution through Procore.
  • Maintains project files and performs project file archival.
  • Maintains detailed paper and electronic filing systems, including subcontracts, PO’s, contact lists, contract logs, drawing lists, etc. within Procore.
  • Supports client/project security / background check process.
  • Supports project and corporate accounting effort through the processing of subcontractor/supplier invoices.
  • Supports data entry and document management.
  • Coordinates teleconference line calendars.
  • Supports set up of field offices providing proper compliance postings and safety / PPE.
  • Manages bond and insurance application and tracking processes.


Experience and Education Requirements:

  • High school diploma minimum, bachelor’s degree preferred.
  • Five (5) or more years of related experience.
  • Knowledge of A/E/C Industry and terms commonly utilized.
  • Knowledge of MS Office Suites and SAP is critical.
  • Proficiency in English including effective oral and written communication skills,
  • Ability to manage multiple, simultaneous, competing priorities relative to overall corporate, client, and project needs and success with limited direction/oversight.
  • Ability to interact effectively with all levels of the organization in a fast-paced environment.
  • Self-starter with ability to work in both team and individual environments.


Our Employees Enjoy:

COMPETITIVE COMPENSATION – Including Incentive compensation based on company performance

JOB ENRICHMENT AND CAREER ENHANCEMENT

GREAT BENEFITS – Company contributions to Health Savings Accounts, medical insurance, dental insurance, short-term disability, long term disability, life insurance, flexible spending accounts, 401(k), paid time off, holiday pay, and other benefit programs

EXCELLENT WORKING CONDITIONS

PROFESSIONAL DEVELOPMENT- IDOM, Inc. invests in developing its professionals including job-related professional training with tuition reimbursement opportunities


About IDOM:

At IDOM, we offer you the opportunity to outdo yourself every day to develop your professional career while working on national and international projects, in an environment of collaboration and teamwork. You will be part of a multidisciplinary group as a key player. You will experience different businesses and technology in a flexible and supportive work setting.

IDOM is an Association of Professionals working in the areas of Engineering, Architecture, and Consulting on projects that contribute to a more sustainable world. The ownership structure of IDOM creates a culture of engagement, to offer the best service for the client, while our people are developed on both a professional and personal level.

IDOM's most important assets are the expertise and experience of our people. Our employees are deeply united, highly qualified, and skilled professionals. We work within a framework of professional liberty and integrity, with a strong commitment to progress, development, quality service, and innovation.

Since IDOM’s foundation in 1957, we have grown steadily to become a multidisciplinary and integrated multinational organization, with more than 5,300 people working in over 125 countries.



We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.