Investment Administrator

4 weeks ago

Chicago, United States First Industrial Full time
Job DescriptionJob Description

General Summary

Provides administrative and legal support for Manager of Due Diligence and the Due Diligence Group, including preparing and assembling routine materials, assisting with various transactional projects, filing and maintaining legal and closing records, performing secretarial functions as assigned. Requires strong computer and organizational skills; working familiarity with basic legal and real estate issues and concepts; understanding of public company issues; a comprehensive knowledge of Company policies and procedures; the ability to make independent judgments regarding issues as they arise, and to deal effectively with the highest level of personnel, both internal and external to the Company on sensitive, confidential issues.

Essential Job Functions

  1. Provides support by assisting with various projects for acquisitions, dispositions and development transactions. Responsible for maintaining the corporate closing records and due diligence files.
  2. Assembles and provides marketing/seller deliveries to brokers and buyers. Coordinates the warranty transfers to buyers and sellers. Prepares various schedules for completion of the Purchase and Sale Agreements and Assignment and Assumption of Contracts and Leases. Coordinates the execution of contracts and closing documents for transactions.
  3. Assembles and provides information to lenders for financing projects. Assists the attorneys with various projects during the financing process.
  4. Responsible for processing construction payment applications for development projects. Updates and maintains the Draw Summary and Balance Sheet Project Draw List. Provides weekly cash request updates and quarterly accruals to Accounting. Reviews construction contracts for compliance and assists with close out obligations.
  5. Assists in monitoring and renewing the consulting agreements and the certificates of insurance compliance. Responsible for monitoring and maintaining the company’s holdback escrows for acquisitions, dispositions and development projects.
  6. Organizes workload to comply with deadlines and priorities, works independently to complete routine department functions and prepare routine correspondence, reports, forms, and the like for review by manager.
  7. Schedules meetings, conferences, interviews, luncheons, and/or other activities. Plans and arranges for required facilities, materials, equipment, and food.
  8. Utilizes microcomputer software (i.e., word processing, spreadsheets, graphics, databases, etc.) to prepare various memoranda, correspondence, tables, graphs, reports, and the like from dictation, rough draft, handwritten notes, or general verbal instructions. Proofreads and edits materials for appropriate and consistent format, accuracy of numerical figures or other data, and corrects punctuation, spelling, and grammar.
  9. Produces, collates, and distributes correspondence as appropriate. Establishes and maintains record keeping and filing systems; classifies, sorts, and files correspondence, records, and other documents.
  10. Following established guidelines, tracks and processes various accounting information such as check requests, monthly expense reports, invoices, subscription renewals, wire transfers, and the like.
  11. Performs related general duties such as ordering standard office supplies, monitoring office equipment and calling for maintenance, photocopying, collating, and assembling reports, receiving and sending express deliveries, and so forth.
  12. Assists in coordinating and following up on the work of lower level support staff.
  13. Performs other duties as assigned, some of which may be essential to the job.

Knowledge, Skills, and Abilities

  1. Knowledge of Microsoft Office and other standard corporate software to prepare documents and reports, legal terminology, general real estate knowledge, concepts of law at a level normally acquired through completion of paralegal training and/or a Bachelor’s degree, and ability to deal effectively with various internal and external contacts.
  2. At least three years of related experience in order to gain knowledge of real estate concept, legal functions and procedures, knowledge of administrative policies and procedures, organization skills to support senior executives as well as proficiency in various computer-based word processing, graphics, and spreadsheet packages.
  3. Strong interpersonal and telephone communication skills when screening callers, scheduling meetings and travel arrangements, interacting with managers and staff in different departments, and keeping executive abreast of changes in travel, meetings, and/or commitments.
  4. Good written communication skills including ability to prepare accurate and appropriate documentation and to review, proofread, and check documentation for accuracy.
  5. Computer skills necessary to enter and manipulate words and data and use standard microcomputer-based software to communicate with others, prepare documentation, and/or analyze data.
  6. Internal Contacts: Regional and corporate management and staff personnel to exchange information, schedule meetings, and forward and describe requests from executive.
  7. External Contacts: Management and executive personnel at key businesses such as vendors, real estate developers, investors, financial institutions, consulting firms, attorneys, title companies, and the like in order to obtain, clarify, and exchange information.

Physical Requirements

  1. Work requires occasionally stooping, bending, lifting, and carrying objects when maintaining files, preparing and delivering reports, or the like.
  2. Work requires sitting for extended periods of time when working with computer system.
  3. Work is performed in a normal office environment where there are relatively few physical discomforts due to dust, dirt, noise and the like.

Equal Employment Opportunity

First Industrial Realty Trust, Inc. is an Equal Opportunity Employer Committed to Diversity, M/F/D/V

  • Investment Administrator

    2 weeks ago

    Chicago, United States Addison Group Full time

    Our client in the real estate space is seeking an Investment Administrator to join their team on a DIRECT HIRE basis. Ideal candidates will have 2+ years in an administrative role and must have experience working in the commercial real estate space. Job Title: Investment Administrator Location: Chicago, IL - the loopPay Range: $55k-$65k (pay based on...

  • Investment Administrator

    3 weeks ago

    Chicago, United States Addison Group Full time

    Our client in the real estate space is seeking an Investment Administrator to join their team on a DIRECT HIRE basis. Ideal candidates will have 2+ years in an administrative role and must have experience working in the commercial real estate space. Job Title: Investment Administrator Location: Chicago, IL - the loopPay Range: $55k-$65k (pay based on...

  • Investment Administrator

    3 weeks ago

    Chicago, United States First Industrial Realty Trust Full time

    General Summary Provides administrative and legal support for Manager of Due Diligence and the Due Diligence Group, including preparing and assembling routine materials, assisting with various transactional projects, filing and maintaining legal and closing records, performing secretarial functions as assigned. Requires strong computer and organizational...

  • Investment Administrator

    3 weeks ago

    Chicago, Illinois, United States First Industrial Realty Trust Full time

    General SummaryProvides administrative and legal support for Manager of Due Diligence and the Due Diligence Group, including preparing and assembling routine materials, assisting with various transactional projects, filing and maintaining legal and closing records, performing secretarial functions as assigned. Requires strong computer and organizational...

  • Vcp Investment Manager

    1 day ago

    Chicago, United States State of Illinois Full time

    **Agency** : Department of Commerce and Economic Opportunity **Position Title**: PSA, Option 1 **Closing Date/Time**:06/13/2024 **Salary**: Anticipated Starting Salary (Effective 7/1/24) $7,966 a month; Full Range $7,966 - $11,759 a month **Job Type**: Salaried **County**: Cook **Number of Vacancies**: 1 **Plan/BU**: RC063 **Posting Identification Number...

  • Investment Accountant

    1 week ago

    Chicago, United States Larson Maddox Full time

    Our client, an investment firm, is seeking to bring on an Investment Accountant to their Fund Services Team. This role will provide growth for your career and you'll have the ability to take on new responsibilities as you progress internally. For work strcuture, this position sits in a flexible hybrid setting. Key Responsibilities: Collaborate closely with...

  • Investment Accountant

    2 weeks ago

    Chicago, United States RedLine Associates, Inc Full time

    Our client is committed to building enduring relationships with our clients and providing expertise and solutions to meet their evolving needs. We work closely with private and public pension funds, insurance companies, endowments, foundations, sovereign wealth funds, high-net-worth individuals and families, as well as financial advisors. We are 100%...

  • Executive Assistant

    1 month ago

    Chicago, United States The Rockridge Group Full time

    Job DescriptionJob Description Job Title: Executive Assistant (Investment Banking) Location: Onsite 4 days a week, 227 West Monroe Street Chicago, IL 60606Duration: 3 Months to perm Position Summary: Company X is seeking a proactive Executive Assistant to support its Investment Banking Private Equity Advisory team in Chicago. Reporting into the Director...

  • Investment Specialist Director

    2 days ago

    Chicago, United States Envestnet | Yodlee Full time

    The Investment Specialist Director is responsible for working alongside a territory based Senior Investment Specialist and will be engaging RIA and BD advisors as an investment expert across multiple PMC investment product types and proprietary investment processes that are integrated into the Envestnet platform. Job Responsibilities: Promotion of PMC...

  • Investment Specialist

    3 weeks ago

    Chicago, United States beBee S US Full time

    Description Envestnet is seeking a passionate and talented Investment Specialist join our Sales team. This position is expected to report to either our Berwyn, PA, Denver, CO, or Raleigh, NC office. Envestnet is transforming the way financial advice and wellness are delivered. Our mission is to empower advisors and financial service providers with...

  • Investment Specialist

    2 weeks ago

    Chicago, United States Envestnet Full time

    Description Envestnet is seeking a passionate and talented Investment Specialist join our Sales team. This position is expected to report to either our Berwyn, PA, Denver, CO, or Raleigh, NC office. Envestnet is transforming the way financial advice and wellness are delivered. Our mission is to empower advisors and financial service providers with...

  • Senior Accountant

    2 weeks ago

    Chicago, United States Private Investment Firm Full time

    Work closely with outsourced fund administrator.Oversee preparation of quarterly and annual fund financial statements, capital calls, and distributions.Partnership accounting for private investment funds, which may include alternative investment vehicle structures and various portfolio reporting.Cash management and treasury function exposure. 3+ years of...

  • Senior Accountant

    4 weeks ago

    Chicago, United States Private Investment Firm Full time

    Work closely with outsourced fund administrator.Oversee preparation of quarterly and annual fund financial statements, capital calls, and distributions.Partnership accounting for private investment funds, which may include alternative investment vehicle structures and various portfolio reporting.Cash management and treasury function exposure. 3+ years of...

  • Senior Accountant

    4 weeks ago

    Chicago, United States Private Investment Firm Full time

    Work closely with outsourced fund administrator. Oversee preparation of quarterly and annual fund financial statements, capital calls, and distributions. Partnership accounting for private investment funds, which may include alternative investment vehicle structures and various portfolio reporting. Cash management and treasury function exposure. 3+ years...

  • Senior Accountant

    4 weeks ago

    Chicago, United States Private Investment Firm Full time

    Work closely with outsourced fund administrator.Oversee preparation of quarterly and annual fund financial statements, capital calls, and distributions.Partnership accounting for private investment funds, which may include alternative investment vehicle structures and various portfolio reporting.Cash management and treasury function exposure. 3+ years of...

  • Senior Investment Accountant

    4 days ago

    Chicago, United States Tawani Enterprises Full time

    POSITION DESCRIPTION SUMMARY STATEMENT The Senior Trust Accountant is responsible for the preparation of multiple trust and investment accountings, reconciling bank and brokerage statements, assist with annual audit requests, general administrative duties to support trust and accounting, and special projects as assigned. This person will also be an integral...

  • Entry Level Operations Associate

    4 days ago

    Chicago, United States Zacks Investment Management Full time

    Who We AreThe Zacks Group of companies consists of Zacks Investment Research (ZIR), Zacks Investment Management (ZIM), and Zacks Trade. ZIR, founded in 1978 is the 2nd largest provider of independent stock, Mutual fund and ETF research in the US. The Professional Services Division of ZIR is one of the largest providers of software analytics and investment...

  • Entry Level Operations Associate

    1 day ago

    Chicago, United States Zacks Investment Management Full time

    Who We AreThe Zacks Group of companies consists of Zacks Investment Research (ZIR), Zacks Investment Management (ZIM), and Zacks Trade. ZIR, founded in 1978 is the 2nd largest provider of independent stock, Mutual fund and ETF research in the US. The Professional Services Division of ZIR is one of the largest providers of software analytics and investment...

  • Senior Investment Accountant

    1 week ago

    Chicago, United States Tawani Enterprises Full time

    POSITION DESCRIPTION SUMMARY STATEMENT The Senior Trust Accountant is responsible for the preparation of multiple trust and investment accountings, reconciling bank and brokerage statements, assist with annual audit requests, general administrative duties to support trust and accounting, and special projects as assigned. This person will also be an integral...

  • Senior Investment Accountant

    2 weeks ago

    Chicago, United States Tawani Enterprises Full time

    POSITION DESCRIPTION SUMMARY STATEMENT The Senior Trust Accountant is responsible for the preparation of multiple trust and investment accountings, reconciling bank and brokerage statements, assist with annual audit requests, general administrative duties to support trust and accounting, and special projects as assigned. This person will also be an integral...