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Facilities Manager

3 months ago

Santa Clara, United States Certified Employment Group Full time
Job DescriptionJob Description

Overview:

We are seeking a skilled Facilities Manager to oversee the maintenance and operation of our facilities. The ideal candidate will have expertise in CMMS, industrial maintenance, and HVAC systems.

As a Facilities Manager, you will play a crucial role in ensuring the smooth operation of our physical workspace. You’ll be responsible for managing all aspects of our facilities, from maintenance and safety to space planning, tenant support and vendor management. Your goal is to create a productive, safe, and pleasant work environment that supports our employees’ needs.

Location: Santa Clara

Pay: $30-$40/hr DOE

Schedule:

  • Flexibility is important, may need to work 6-8 or 6-9 some nights to assist with events in the conference room (3x per month).

Responsibilities:

Facilities Maintenance:

  • Oversee day-to-day maintenance activities, including HVAC systems, plumbing, electrical, property, and general repairs.
  • Coordinate with external vendors and contractors for repairs and preventive maintenance.
  • Conduct regular inspections to identify and address any facility-related issues promptly.

Space Management:

  • Optimize office space utilization by planning layouts, seating arrangements, and storage solutions.
  • Coordinate office moves, expansions, and reconfigurations.
  • Maintain accurate records of leases and office space allocations.

Health and Safety:

  • Ensure compliance with safety regulations and protocols.
  • Develop and implement emergency response plans.
  • Conduct safety training for employees and monitor adherence to safety guidelines.

Vendor Management:

  • Negotiate contracts with service providers (cleaning, security, landscaping, etc.).
  • Monitor vendor performance and address any issues.
  • Manage budget for facility-related expenses.

Materials and Supply Management:

  • Procure and manage office supplies, furniture, and equipment.
  • Maintain inventory levels and reorder supplies as needed.
  • Collaborate with procurement teams to ensure timely delivery of materials.

IoT Implementation and Monitoring:

  • Identify opportunities for IoT solutions within the facility (e.g., smart lighting, occupancy sensors, climate control).
  • Collaborate with IT teams to deploy and integrate IoT devices.
  • Monitor and analyze data from IoT sensors to optimize energy usage, space utilization, and comfort.

Environmental Sustainability:

  • Promote eco-friendly practices within the workplace.
  • Implement energy-saving initiatives and waste reduction programs.

Budgeting and Reporting:

  • Prepare and manage the facilities budget.
  • Generate regular reports on facility-related expenses and performance metrics.

Employee Support:

  • Address employee requests related to facilities (e.g., ergonomic adjustments, office supplies).
  • Foster a positive work environment by ensuring comfort and convenience.

Tenant Relations:

  • Act as a point of contact for tenants, addressing their needs and ensuring a positive experience. Gather feedback after events to identify areas for improvement.

Event Coordination & Meeting Room Management:

  • Collaborate with event planners to ensure seamless execution of corporate events, conferences, and meetings held within the company premises.
  • Coordinate logistics, including room setup, audio-visual equipment, seating arrangements, and catering services.
  • Maintain an organized booking system for meeting spaces, allowing employees to reserve rooms efficiently.
  • Ensure that meeting rooms are equipped with necessary technology, including projectors, screens, video conferencing systems, and reliable Wi-Fi.
  • Troubleshoot technical issues promptly to minimize disruptions during meetings.

 

Facilities Manager key skills

Technical Competence:

  • Facilities Management Knowledge: A solid understanding of facilities management principles, including maintenance, space planning, safety regulations, and sustainability practices.
  • Building Systems: Familiarity with HVAC, plumbing, electrical systems, and building automation.
  • Budgeting and Cost Control: Ability to manage facility-related budgets efficiently.

Organizational Skills:

  • Planning and Coordination: Proficiency in planning office layouts, coordinating office moves, and managing space allocations.
  • Vendor Management: Skill in negotiating contracts, monitoring vendor performance, and ensuring timely service delivery.
  • Record Keeping: Ability to maintain accurate records related to facilities.

Communication and Interpersonal Skills:

  • Stakeholder Engagement: Effective communication with employees, vendors, and management.
  • Conflict Resolution: Skill in resolving facility-related conflicts or issues.
  • Employee Support: Ability to address employee requests and create a positive work environment.

Health and Safety Focus:

  • Safety Compliance: Knowledge of safety regulations and emergency response protocols.
  • Risk Assessment: Ability to identify potential safety risks and take preventive measures.

Problem-Solving Abilities:

  • Adaptability: Flexibility to handle unexpected facility-related challenges.
  • Troubleshooting: Skill in diagnosing and resolving maintenance issues promptly.

Leadership and Teamwork:

  • Team Management: If managing a team, leadership skills to guide and motivate staff.
  • Collaboration: Ability to work with cross-functional teams (e.g., HR, IT, finance).

Environmental Awareness:

  • Sustainability: Understanding of eco-friendly practices and energy-saving initiatives.
  • Waste Reduction: Knowledge of waste management and recycling programs.

Education and Experience:

  • Education: Typically in Facilities Management, Business Administration, or a related field.
  • Experience: At least 3-5 years of relevant experience in facilities management or a related trade.
  • Strong organizational and problem-solving skills.
  • Strong construction skills and knowledge of building materials.
  • Excellent communication and interpersonal abilities.
  • Proficiency in facilities management software and tools.