Office Manager

4 weeks ago

Hayward, United States McCall Staffing Services Full time
Job DescriptionJob Description

Hybrid, On-site 2-3 days a week

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Ensure efficient operation of the office, including managing office space, supplies, and
mail; ensure maintenance of all facilities and equipment; oversee janitorial and other
vendor services; and liaise with the building’s property manager.
• Design and implement policies and procedures to ensure compliance with agency
guidelines and regulations.
• Provide administrative support, project management, and data entry as needed for the
Leadership Team, Human Resources, other programs.
• Facilitate communication within the office and with external parties. This may involve
scheduling meetings, managing phone calls, and sending emails and other
correspondence.
• Prepare correspondence for internal and external stakeholders, which may include
meeting agendas, notes, and minutes; letters; slide decks; and reports.
• Support staff onboarding and offboarding, including tracking equipment/supplies.
• Organize and maintain office filing systems and records. Ensure that information is
easily accessible and secure. Ensure files are scanned, saved, or destroyed based on
the organization’s document retention policy.
• Complete business-related forms for agency compliance, such as city licensure, state
nonprofit compliance documentation, etc.
• Provide logistical support for meetings and events.
• Other duties as assigned.


EDUCATION AND/OR EXPERIENCE:
Required Skills & Experience:
• High school diploma or equivalent with at five least years office and administrative
support experience is required.
• Proficient with Office 365 programs, such as Outlook, Word, SharePoint, and Excel


Key Competencies:
• Flexibility to telecommute and work in the office as assigned
• Excellent attention to detail.
• Ability to effectively manage and prioritize multiple tasks to meet deadlines.
• Ability to work independently, self-motivated, and resourceful.
• Proactive, takes initiative, uses available resources to problem-solve
• Ability to proactively communicate with manager regarding prioritization of workload,
ask questions when assignments aren’t clear or missing information and/or when
unable to meet requested deadline(s)
• Excellent communication skills, both verbal and written
• Upbeat, positive, outgoing, personable and able to relate well with diverse groups of
people
• Extraordinary customer service skills with both internal (co-workers) and external
(clients, funders, other partners)
• Proven discretion in handling highly sensitive and confidential matters

Company DescriptionMcCall Staffing has been successfully serving SF Bay Area organizations for over 45 years.Company DescriptionMcCall Staffing has been successfully serving SF Bay Area organizations for over 45 years.

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