Administrative Specialist

2 weeks ago

Renton, United States Express Employment Professionals Full time
Job DescriptionJob Description

Established in 1986, our client is the leading provider of energy management services, automated control systems, critical airflow solutions and building systems integration. We aim to be the market leader in excellence in Building Technologies by providing preferred and best in class people, engineered solutions, service support and products.

Headquartered in Renton, WA with a local management and ownership team and 16+ offices across the Western US, we support complex projects across the country and abroad. Our team of over 500 are dedicated to continuous growth and doing what’s right for the customer. We seek out candidates who are curious and eager to learn, possess excellent communication skills and who bring a strong work ethic.

We provide an extensive training program to our new hires and seek out candidates from diverse backgrounds who are interested in joining a committed team. We have tremendous tenure and our employees find a career and an investment in their long-term success here.

Job Summary:

The Administrative Specialist will interface with fellow team members including Project Managers, Cost Control, and Accounting Supervisor in order to support the administrative and accounting functions within the Critical Facilities division. Project cost compilation and preliminary analysis are the primary responsibility for this entry-level position and are completed utilizing our accounting software and Microsoft Office products. This role also manages out-of-state taxes and registrations, subcontractor paperwork distribution, and vendor invoice processing. These functions are mainly data- entry based. Financial responsibility increases with tenure.

 

Duties & Responsibilities:

  • Compile project cost details utilizing accounting software
  • Create invoice package in PDF
  • Subcontract administration including management of subcontract paperwork, invoices, and payments
  • Create project cost guidelines
  • Complete customer prequalification applications
  • Prepare and file use tax returns in multiple states
  • Perform monthly job cost reviews
  • Update and maintain master job cost and billing documents
  • Process inter-company cost transfers
  • Subcontractor and supplier lien release administration
  • Jobsite insurance enrollment and maintenance

 

Skills & Abilities:

  • Strong foundation in Microsoft Excel
  • Exceptional time management and organizational skills
  • Excellent communications and interactive skills
  • Ability to work independently
  • High attention to detail
  • Acumen for workload prioritization, multi-tasking, and working under pressure in an occasionally fast-paced environment to meet deadlines
  • Initiative to complete projects, tasks, and assignments
  • Ability to work on mid- to long-term projects and while being able to react to unanticipated demands for time
  • Enthusiastic, positive energy
  • Exhibits a commitment to long-term learning
  • Demonstrates integrity, credibility, and dignity in an environment of mutual trust and respect

Physical Location:

This position requires a presence in the Renton office. Extensive use of computers and IT peripherals are required for the majority of the time while in the office.

 

BENEFITS:

  • Medical
  • Dental
  • Vision
  • Sick Leave & Short Term Disability
  • 401k

Full time, onsite

Company DescriptionWe strive to understand what Job Seekers need to thrive as an Associate of Express Bellevue. We analyze their needs and skills, then pair our Job Seekers with the Bellevue Employer that fits them best. Since 2009, we've been working with Job Seekers and Employers in the King County area and we look forward to many more years of getting people back to work. The Certified Staffing Consultants on our teamwork with our clients to meet and surpass any challenges they may be facing as well as help them achieve their business goals. Some of the services we provide are temporary staffing, evaluation hire, flexible staffing, short-term or long-term contract staffing, and professional/executive recruitment in a wide range of industries.

At Express Bellevue, we understand the needs of your business and our goal is to make sure those needs are met. Without international corporate backing and local knowledge, we are able to support you and your business 100%. Our application process is simple and qualified. This four-step hiring system will help you find your next temporary, short-term, or long-term employment in BellevueCompany DescriptionWe strive to understand what Job Seekers need to thrive as an Associate of Express Bellevue. We analyze their needs and skills, then pair our Job Seekers with the Bellevue Employer that fits them best. Since 2009, we've been working with Job Seekers and Employers in the King County area and we look forward to many more years of getting people back to work. The Certified Staffing Consultants on our teamwork with our clients to meet and surpass any challenges they may be facing as well as help them achieve their business goals. Some of the services we provide are temporary staffing, evaluation hire, flexible staffing, short-term or long-term contract staffing, and professional/executive recruitment in a wide range of industries.\r
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At Express Bellevue, we understand the needs of your business and our goal is to make sure those needs are met. Without international corporate backing and local knowledge, we are able to support you and your business 100%. Our application process is simple and qualified. This four-step hiring system will help you find your next temporary, short-term, or long-term employment in Bellevue

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