Legal Secretary

4 weeks ago

Phoenix, United States Russell Tobin Full time
Job DescriptionJob DescriptionA leading, national insurance provider is looking for a Legal Secretary to join their in-house team on a contract-to-hire basis.

Job Responsibilities:
May vary slightly as follows, depending on the level a candidate is coming in at.

Legal Secretary, Level 1 (5-7 years of experience) – Performs job functions with moderate supervision
  • Draft and/ or edit a variety of correspondence and other documentation, at the direction of the attorneys based upon requests from the applicable business department for attorney review, and legal assistance.
  • Assist in preparation of Powerpoint slides for Board Meetings, and other presentations.
  • Prepare and track a variety of reports that may include government filings, travel, expenses, continuing legal education, contract databases, co-branding partner list, federal rules & regulations, legal articles etc.
  • Monitor Legal Ease proxy boxes and timely submit legal ease records for paralegal and attorney review. Work with the applicable submitter to ensure timely submission and tracking of marketing and other materials requiring regulatory submission.
  • Prepare, submit and track advertisement filings within the SERFF platform with the Department of Insurance and Financial Institutions (DIFI).
  • Follow contracts in the Archer contract management system through the entire contracting process, including assigning reviews to attorneys, assisting in preparation of attorney drafts, obtaining input from requesting departments, sending duplicate originals for signature and receiving signed originals for storage in files.
  • Maintain databases or similar systems to track the status of contracts, government filings or other projects as requested.
  • Schedule a variety of meetings and arrange for travel accommodations for attorneys.
  • Provide back-up as needed for department telephone, mail distribution, ordering supplies, filing and other miscellaneous office tasks.
  • Interface with, other attorneys, state, regional and federal government agencies, and a variety of other entities on a regular basis.
  • Manage documents or projects, including file preparation and management, and compilation of notebooks, as assigned by attorneys
  • Ensure confidentiality and control access to sensitive information.

Sr. Legal Secretary, Level 2 (7+ years of experience) – Performs job functions with minimal supervision
  • Manage large documents or complex projects, including file preparation and management, as assigned by attorneys.
  • Provide peer-level review and mentoring to Level 1 secretary(s).
  • Provide administrative support for development and timely monitoring of the legal department budget in the Hyperion system. Provide this same budget support for the Government Relations & Public Policy department.
  • Organize and plan the annual legal retreat.

Qualifications:
  • 2 years of litigation support experience
  • 5 years of transactional experience
  • High-School diploma or GED
  • 2 years of post-secondary education in business, legal services, or general field of study (preferred)

Benefits InfoPride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Compensation
The anticipated compensation range that we expect to pay for this position is $28-35/hr. The actual pay range will depend upon experience or other relevant factors.

#LI-CF1

Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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