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Legal Secretary
4 months ago
(Applicants must reside within commute distance to Phoenix-85021)
RESPONSIBILITIES
- Draft and/ or edit a variety of correspondence and other documentation, at the direction of the attorneys based upon requests from the applicable business department for attorney review, and legal assistance.
- Assist in preparation of Powerpoint slides for Board Meetings, and other presentations.
- Prepare and track a variety of reports that may include government filings, travel, expenses, continuing legal education, contract databases, co-branding partner list, federal rules & regulations, legal articles etc.
- Monitor Legal Ease proxy boxes and timely submit legal ease records for paralegal and attorney review. Work with the applicable submitter to ensure timely submission and tracking of marketing and other materials requiring regulatory submission.
- Prepare, submit, and track advertisement filings within the SERFF platform with the Department of Insurance and Financial Institutions (DIFI).
- Follow contracts in the Archer contract management system through the entire contracting process, including assigning reviews to attorneys, assisting in preparation of attorney drafts, obtaining input from requesting departments, sending duplicate originals for signature, and receiving signed originals for storage in files.
- Maintain databases or similar systems to track the status of contracts, government filings or other projects as requested.
- Schedule a variety of meetings and arrange for travel accommodations for attorneys.
- Provide back-up as needed for department telephone, mail distribution, ordering supplies, filing and other miscellaneous office tasks.
- Interface with, other attorneys, state, regional and federal government agencies, the Client Cross Association and a variety of other entities on a regular basis.
- Manage documents or projects, including file preparation and management, and compilation of notebooks, as assigned by attorneys.
- Ensure confidentiality and control access to sensitive information.
- The position requires a full-time work schedule. Full-time is defined as working at least 40 hours per week, plus any additional hours as requested or as needed to meet business requirements.
- Perform all other duties as assigned.
- 5+ years of experience as a legal secretary
- High-School Diploma or GED
- 2+ years of litigation support experience
- 5+ years of transactional experience
About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize, and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo. Visit us at us.nttdata.com .
NTT DATA is an equal opportunity employer and considers all applicants without regarding to race, color, religion, citizenship, national origin, ancestry, age, sex, sexual orientation, gender identity, genetic information, physical or mental disability, veteran or marital status, or any other characteristic protected by law. We are committed to creating a diverse and inclusive environment for all employees. If you need assistance or an accommodation due to a disability, please inform your recruiter so that we may connect you with the appropriate team.
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