Commercial Project Manager

3 weeks ago

Madison, United States Integral Building Systems, Inc Full time
Job DescriptionJob DescriptionSalary:

The Role: To coordinate activities, resources, labor, equipment and information for all projects.  He/she needs to make sure our customers are happy with our service, communication, and products.  They will develop and managing the changing project schedule, making certain that all potential conflicts are discussed, resolved, and communicated with the sales and operations team.  This person always needs to be on top of their game because many people rely on their direction and leadership.


Skills and Specifications:


  • Minimum 5 years of experience in project administration.
  • Proficient in full Microsoft Office Suite, including Excel, Word, Outlook (calendars), Visio and Project.
  • Excellent organizational skills, including great attention to detail.
  • Excellent communication skills and customer service skills regardless of the situation.
  • Ability to effectively communicate and coordinate with various roles within the industry including but not limited to: vendors, salespeople, electricians, general contractors, technicians, customers, and other internal employees.
  • Understanding of low voltage systems and standards and an understanding of the construction industry.
  • Understanding of continuous process improvement and lean principles.
  • Ability to plan and organize a team effort.
  • Ability to multi-task and re-prioritize ones’ day as issues arise to avoid disrupting the team’s workflow.
  • Good client management and goodwill building ability.
  • Capacity to motivate, lead and boost morale of the teams.
  • Able to accept responsibility and learn from mistakes.
  • Effective time management and logical decision-making ability.
  • Capacity to handle pressure and thrive from it.
  • Willingness to travel to the project sites when needed.
  • Strong focus on quality.
  • Team mentality.
  • Project accounting functions including managing the budget, tracking of team expenses and minimizing exposure and risk in the project.
  • Maintain strict adherence to the budgetary guidelines, quality and safety standards.


Responsibilities:


  • Project management for all service offerings.
  • Organize jobs in OneNote & shared driver to project standards.
  • Read and understand bid specs, quotes, plans and any other supporting documents to ensure execution of a successful install.
  • Schedule pre-project meeting in office when appropriate.  Time to look through project spreadsheet, prints, other project materials with the salesperson to clear up questions and get an understanding of the project.  Sometimes it might make sense to have the lead technician for the project attend as well. 
  • Develop and maintain a work breakdown for each assigned project.
  • Document and track all pertinent licenses, serial numbers and MACs.
  • Prepare product submittals, fire submittals and associated O&M’s.
  • Coordinate, attend, and lead project meetings as needed. Ensure action items are followed up on.
  • Schedule walkthroughs where needed and attend when necessary.  Ensure action items are followed up on.
  • Facilitate internal communication between ops and sales (Product changes, order changes/updates, etc.)
  • Ensure that parts/notes/plans/prints/etc. for techs are organized and clear.
  • Turn in folders and work orders for completed work to Office Manager at least twice a week. 
  • Oversee the ordering process to ensure project schedules can be maintained.
  • Checking in on project’s material daily. Keep a constant eye on deliveries, when we can expect things, etc.  Have a general idea of the layout of IBSI warehouse and what material has arrived for projects.  Also know what is coming in and when based on ETA emails from suppliers.
  • Contacting customers for changes, schedule moves, follow-ups, etc. daily.
  • Managing email inbox to ensure external and internal customers are being responded too promptly.
  • Schedule and attend program gathering meetings.
  • Complete and maintain necessary programming toolkits.
  • Coordinate, schedule and approve invoices for various sub-contractors on projects.
  • Creation, organization and management of Change Orders. (Gather current pricing, part #'s, etc.) Make sure they get done and processed (billed, ordered, etc.).
  • Working closely with Office Manager on special pricing projects (especially AIA) to make sure they get billed correctly.
  • Utilize project start up and close out documents and execute on all processes.
  • Provide various system support to both customer and technicians when needed.
  • Other tasks and duties as assigned


Compensation: Overall compensation varies based on experience level. Starting salary will be based on experience, qualifications, track record and other relevant criteria.


Benefits:  Flexible PTO, 401(k) with company match, Health Insurance, Dental Insurance, Life Insurance, STD/AD&D/LTD, Vision Insurance.

  • Project Manager

    4 weeks ago

    Madison, United States Atmosphere Commercial Interiors Full time

    Job DescriptionJob DescriptionDescription:Are you a dynamic individual with the ability to lead a project/team in superior execution of client expectations? Do you have the capacity for managing multiple competing demands, building positive relationships and providing impeccable follow-through? If so, then please consider applying to be part of our amazing...

  • Project Manager Team Lead

    3 weeks ago

    Madison, United States Atmosphere Commercial Interiors Full time

    Job DescriptionJob DescriptionDescription:We are one of the largest commercial furnishing providers in the country, creating spaces that are engaging, inspiring, and perfectly tailored to our clients’ needs and goals. Our clients range from small business owners to Fortune 500 corporations, healthcare, education, sports arenas and hospitality environments....

  • Commercial Property Manager

    7 days ago

    Madison, United States Oakbrook Corporation Full time

    JOB SUMMARY The Commercial Property Manager is responsible for the direct management of a commercial portfolio while providing leadership to a team of commercial maintenance technicians. The Senior Facilities Manager/Commercial Property Manager will support the coordination, implementation, and evaluation of daily facilities activities.WHAT'S IN IT FOR...

  • Commercial Property Manager

    2 weeks ago

    Madison, United States Atoa Full time

    Job Summary The Commercial Property Manager is responsible for the direct management of a commercial portfolio while providing leadership to a team of commercial maintenance technicians. The Senior Facilities Manager/Commercial Property Manager will support the coordination, implementation, and evaluation of daily facilities activities. What's In It For You...

  • Project Manager

    3 weeks ago

    Madison, United States Steven's Construction Full time

    Stevens Construction Corp. is a commercial general contractor with self-performed trades of concrete, carpentry, and prefabricated walls, serving over 300 employees throughout Madison, Milwaukee and Bloomington, MN. We specialize in the new construction of various commercial, multifamily, senior living and mixed-use buildings. Why Stevens? Our teams are...

  • Project Manager

    4 weeks ago

    Madison, United States Stevens Construction Corp. Full time

    Job DescriptionJob DescriptionStevens Construction Corp. is a commercial general contractor with self-performed trades of concrete, carpentry, and prefabricated walls, serving over 300 employees throughout Madison, Milwaukee and Bloomington, MN. We specialize in the new construction of various commercial, multifamily, senior living and mixed-use...

  • Regional Commercial Director

    2 weeks ago

    Madison, United States Wates Full time

    Wates Group Opportunity Wates Group has an opportunity for a Regional Commercial Director to join Smartspace, our fit-out and refurbishment business. Reporting into the Commercial Director, the Regional Commercial Director will provide commercial leadership for projects with key clients in the Public & Banking Sector. This role includes strategy development,...

  • Construction Project Manager

    3 weeks ago

    Madison, United States Wide Effect Talent Solutions Full time

    Project Management Duties:Develops a cost-effective plan and schedule for completion of project following a logical pattern for utilization of resources.Coordinates work of subcontractors working on various phases of multiple projects.Oversees performance of all trade contractors and reviews architectural and engineering drawings to make sure that all...

  • Construction Project Manager

    4 weeks ago

    Madison, United States Wide Effect Talent Solutions Full time

    Project Management Duties:Develops a cost-effective plan and schedule for completion of project following a logical pattern for utilization of resources.Coordinates work of subcontractors working on various phases of multiple projects.Oversees performance of all trade contractors and reviews architectural and engineering drawings to make sure that all...

  • Construction Project Manager

    3 weeks ago

    Madison, United States Wide Effect Talent Solutions Full time

    Project Management Duties:Develops a cost-effective plan and schedule for completion of project following a logical pattern for utilization of resources.Coordinates work of subcontractors working on various phases of multiple projects.Oversees performance of all trade contractors and reviews architectural and engineering drawings to make sure that all...

  • Project Manager

    3 weeks ago

    Madison, United States EMCOR Group Inc. Full time

    About Us: IKM Building Solutions, Inc. is an innovative commercial HVAC, facilities, and MEP services company. Through innovative design, quality execution, and + years of experience providing total mechanical solutions, we help clients across Wisconsin meet their facilities’ full lifecycle requirements. We are looking for employees to be part of a...

  • Sales Associate

    2 weeks ago

    Madison, United States Atmosphere Commercial Interiors Full time

    Job DescriptionJob DescriptionDescription:We are one of the largest commercial furnishing providers in the country, creating spaces that are engaging, inspiring, and perfectly tailored to our clients’ needs and goals. Our clients range from small business owners to Fortune 500 corporations, healthcare, education, sports arenas and hospitality environments....

  • Mechanical HVAC Sales Project Manager

    2 weeks ago

    Madison, United States Ahern Full time

    Ahern, one of the leading mechanical and fire protection contractors in the United States, has an exciting opportunity for a Sales Project Manager working out of our Madison office. In 2020, Ahern was named the ENR Midwest Specialty Contractor of the Year. Building this first class reputation in the industry since 1880 did not happen by chance. It has...

  • Mechanical HVAC Sales Project Manager

    2 weeks ago

    Madison, United States Ahern Full time

    Ahern, one of the leading mechanical and fire protection contractors in the United States, has an exciting opportunity for a Sales Project Manager working out of our Madison office. In 2020, Ahern was named the ENR Midwest Specialty Contractor of the Year. Building this first class reputation in the industry since 1880 did not happen by chance. It has...

  • Mechanical HVAC Sales Project Manager

    2 hours ago

    Madison, United States Ahern Full time

    Ahern, one of the leading mechanical and fire protection contractors in the United States, has an exciting opportunity for a Sales Project Manager working out of our Madison office. In 2020, Ahern was named the ENR Midwest Specialty Contractor of the Year. Building this first class reputation in the industry since 1880 did not happen by chance. It has...

  • IT Project Manager

    2 days ago

    Madison, United States SunPlus Data Group Inc Full time

    Job Description Job Description SunPlus Data Group is looking for a Project Manager for the State of WI Department of Administration. This is for 6 months with possible extension Hours are generally M-F, 40 hrs/week Pay is $53 W2 hourly & $60 hr 1099 Job #128547 **Position is Hybrid - ON SITE 1 day/week. Current WI Residents ONLY (NO RELOCATION) It usually...

  • IT Project Manager

    3 weeks ago

    Madison, United States SunPlus Data Group, Inc Full time

    Job DescriptionJob DescriptionSunPlus Data Group is looking for a Project Manager for the State of WI Department of Administration.This is for 6 months with possible extensionHours are generally M-F, 40 hrs/weekPay is $53 W2 hourly & $60 hr 1099Job #128547**Position is Hybrid - ON SITE 1 day/week.  Current WI Residents ONLY (NO RELOCATION)It usually takes...

  • Project Manager

    4 weeks ago

    Madison, United States Codeworks L.L.C Full time

    Job DescriptionJob Descriptionhe Project Manager has overall leadership responsibility for the planning and delivery of moderately complex internal, product development, and client projects. This position requires a high level of leadership, planning, communication skills and problem solving skills. The Project Manager is responsible for ongoing productive...

  • Project Manager

    3 days ago

    Madison, United States Tyler Technologies Full time

    Description The Tyler Wisconsin State Enterprise team is seeking a full-time Project Manager to complement our team in Madison, Wisconsin. Tyler Wisconsin helps Wisconsin government entities Web-enable their information services. Our electronic government solutions use technology to increase efficiency and reduce costs for governments and their constituents....

  • Project Manager

    4 weeks ago

    Madison, United States Edgerton Full time

    Job DescriptionJob DescriptionEdgerton Contractors, a construction, and excavation company that specializes in earthwork, underground utilities, and design assist projects is hiring a highly organized and detail-oriented person to fill the role of Project Manager. The ideal candidate will have excellent verbal and written communication skills and the ability...