Executive Assistant

2 weeks ago

Richmond, United States Geoff McDonald & Associates Full time
Job DescriptionJob Description

Mission for Executive Assistant

Geoff McDonald & Associates

To work on tasks and projects as determined by the CEO with attention to detail and confidentiality. The EA will schedule both professional and personal meetings in a timely and efficient manner. This role requires professionalism, flexibility, and the ability to remain calm under pressure. The EA will be a self-starter and demonstrate quick problem-solving abilities. The mission of the EA is to KEEP THE CEO ON SCHEDULE AND TO HELP ALIGN DAILY TASKS WITH STRATEGIC OBJECTIVES OF THE FIRM.

Outcomes:

  • Maintain the CEO’s calendar (Business and Personal) and make sure he is on time for meetings.
    • Block sufficient time between meetings.
    • Provide reminders through text, email, and prioritize meetings with attorneys and other key staff.
    • Allow for travel between appointments and anticipated potential conflicts.
    • Maintain confidentiality
    • Respond to texts outside business hours.
  • Attend meetings with the CEO and take notes related to the topic and action items.
    • Summarize the meeting and email the CEO and other attendees.
    • Keep track of calendar changes.
  • Generate key reports from Smart Advocate and Accounting software used by the CEO for Attorney 1-1 meetings.
  • Order and schedule deliveries of items as needed by the CEO.
  • Coordinate and book travel for the CEO and family members. Maintain multiple airline accounts and travel apps.
  • Keep the CEO up to date with VSB requirements and CLEs.
  • Communicate (written, verbal, and text) on behalf of the CEO with clients, friends, and family members.
  • Be a jack-of-all-trades for any problem that arises

Competencies:

Efficiency- An EA needs to be efficient in all jobs while multi-tasking at the same time.

Honesty/ Integrity- An EA represents the CEO both in and outside of the office. It’s imperative that they maintain high ethical standards.

Organization and planning- An EA plans, organizes, schedules, and budgets in an efficient, productive manner. Focusing on key priorities.

Intelligence- An EA must learn quickly by demonstrating how to think critically and absorb new information.

Proactivity- An EA must act without being told what to do. She must anticipate problems and plan for successful outcomes.

Calmness under pressure- An EA must maintain a level of stability under pressure or changing demands. They must roll with the punches.

High standards- Since an EA is working closely with the CEO, they must demonstrate high standards in the work tasks that are being completed.

Communication- An EA should speak and write clearly and articulately in all forms of written language.

Flexibility- An EA needs to adjust quickly to changing priorities and conditions.

Teamwork- An EA needs to be able to seek assistance from co-workers and cooperate with all members of the team.

Openness to criticism- An EA needs to be able to solicit feedback and react calmly to criticism or negative feedback.

GMA Core Values- As an extension of the CEO, an EA needs to exemplify the GMA core values; shoot straight and help others.

Company DescriptionAt Geoff McDonald & Associates, we’ve been serving members of our community who were injured through no fault of their own for over 30 years. We advocate for injured clients throughout the Commonwealth of Virginia including Richmond, the Eastern Shore, Hampton Roads, Chesapeake Bay, Northern Virginia, Central Virginia, Southwestern Virginia, Shenandoah Valley, Blue Ridge Highlands, and the Heart of Appalachia.Company DescriptionAt Geoff McDonald & Associates, we’ve been serving members of our community who were injured through no fault of their own for over 30 years. We advocate for injured clients throughout the Commonwealth of Virginia including Richmond, the Eastern Shore, Hampton Roads, Chesapeake Bay, Northern Virginia, Central Virginia, Southwestern Virginia, Shenandoah Valley, Blue Ridge Highlands, and the Heart of Appalachia.

  • Executive Assistant

    4 days ago

    Richmond, United States Staff SouthEnd Psychiatry Full time

    Job DescriptionJob DescriptionSalary: $35-$40 HourlyWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be...

  • Executive Assistant

    4 weeks ago

    Richmond, United States Vaco Full time

    Vaco Richmond is seeking an experienced Executive Assistant. The ideal candidate would have previous EA experience for senior leaders. Vaco provides expert consulting, permanent placement, executive search, and strategic staffing for companies around the world, in accounting, finance, operations, administration, and more. Vaco is a premier talent solutions...

  • Executive Assistant

    1 month ago

    Richmond, United States Vaco Full time

    Vaco Richmond is seeking an experienced Executive Assistant. The ideal candidate would have previous EA experience for senior leaders. Vaco provides expert consulting, permanent placement, executive search, and strategic staffing for companies around the world, in accounting, finance, operations, administration, and more. Vaco is a premier talent solutions...

  • Executive Assistant

    4 weeks ago

    Richmond, United States Vaco Full time

    Vaco Richmond is seeking an experienced Executive Assistant. The ideal candidate would have previous EA experience for senior leaders. Vaco provides expert consulting, permanent placement, executive search, and strategic staffing for companies around the world, in accounting, finance, operations, administration, and more. Vaco is a premier talent solutions...

  • Executive Assistant

    2 weeks ago

    Richmond, Virginia, United States Vaco Full time

    Vaco Richmond is seeking an experienced Executive Assistant. The ideal candidate would have previous EA experience for senior leaders. Vaco provides expert consulting, permanent placement, executive search, and strategic staffing for companies around the world, in accounting, finance, operations, administration, and more. Vaco is a premier talent solutions...

  • Executive Assistant

    2 months ago

    Richmond, United States AVYFS Full time

    Job DescriptionJob DescriptionReporting directly to the CEO and COO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the COO. The Executive Assistant also serves as a...

  • Executive Assistant

    4 weeks ago

    Richmond, United States AVYFS Full time

    Job DescriptionJob DescriptionReporting directly to the CEO and COO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the COO. The Executive Assistant also serves as a...

  • Executive Assistant

    2 months ago

    Richmond, United States LHH Full time

    Executive Assistant LHH is currently seeking an Executive Assistant who will support high level executive. This is a great contract opportunity in Richmond, VA. This role entails providing direct support to the CEO. Our ideal candidate will have a can-do attitude and previous experience supporting multiple people. If this contract opportunity in a...

  • Executive Assistant

    4 weeks ago

    Richmond, United States LHH Full time

    Executive Assistant LHH is currently seeking an Executive Assistant who will support high level executive. This is a great contract opportunity in Richmond, VA. This role entails providing direct support to the CEO. Our ideal candidate will have a can-do attitude and previous experience supporting multiple people. If this contract opportunity in a...

  • Executive Assistant

    2 months ago

    Richmond, United States LHH Full time

    Executive Assistant LHH is currently seeking an Executive Assistant who will support high level executive. This is a great contract opportunity in Richmond, VA. This role entails providing direct support to the CEO. Our ideal candidate will have a can-do attitude and previous experience supporting multiple people. If this contract opportunity in a...

  • Executive Assistant

    4 weeks ago

    Richmond, United States LHH Full time

    Executive Assistant LHH is currently seeking an Executive Assistant who will support high level executive. This is a great contract opportunity in Richmond, VA. This role entails providing direct support to the CEO. Our ideal candidate will have a can-do attitude and previous experience supporting multiple people. If this contract opportunity in a...

  • Executive Assistant

    2 months ago

    Richmond, United States City of Richmond, VA Full time

    Are you Richmond **R.E.A.D.Y**? **R**espect. **E**quity. **A**ccountability. **D**iversity **YOU**!!! This is an **EXCITING** time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are...

  • Executive Assistant

    2 weeks ago

    Richmond, Virginia, United States City of Richmond, VA Full time

    Are you Richmond R.E.A.D.Y?Respect. Equity. Accountability. Diversity YOUThis is an EXCITING time to Join the City of Richmond We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce.As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee...

  • Executive Assistant

    2 months ago

    Richmond, United States Career Strategies Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a skilled and organized Executive Assistant to provide administrative support to the Trustees of our multi-employer trust Funds. The ideal candidate will possess exceptional organizational abilities, attention to detail, and discretion in handling confidential information. This role will play a crucial part in...

  • Executive Assistant

    4 weeks ago

    Richmond, United States Career Strategies Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a skilled and organized Executive Assistant to provide administrative support to the Trustees of our multi-employer trust Funds. The ideal candidate will possess exceptional organizational abilities, attention to detail, and discretion in handling confidential information. This role will play a crucial part in...

  • Executive Administrative Assistant

    2 months ago

    Richmond, United States The Adecco Group Full time

    Adecco is assisting in the search for an organized Executive Administrative Assistant in Richmond, KY. This is a long-term opportunity that will give you valuable experience to enhance your career. The ideal candidate can multi-task, has excellent c Administrative Assistant, Executive, Administrative, Assistant, Staffing

  • Executive Assistant, Brandcenter

    2 months ago

    Richmond, United States Virginia Commonwealth University Full time

    Welcome to VCU, a world unlike any other. - We combine learning, research, creativity, service and discovery with a commitment to inclusive excellence. Ranked by U.S. News as one of the 30 “most innovative” public universities in the country, VCU is a premier, urban, public research university home to multiple nationally ranked programs. - Here, your...

  • Executive Assistant, Brandcenter

    4 days ago

    Richmond, United States Virginia Commonwealth University Full time

    Welcome to VCU, a world unlike any other. - We combine learning, research, creativity, service and discovery with a commitment to inclusive excellence. Ranked by U.S. News as one of the 30 “most innovative” public universities in the country, VCU is a premier, urban, public research university home to multiple nationally ranked programs. - Here, your...

  • Executive Assistant to The CEO

    4 weeks ago

    Richmond, United States Hammond Insurance Services Full time

    Join Hammond Insurance Services, a thriving insurance company located in the heart of Richmond, Virginia. As the Executive Assistant to the CEO, you'll be at the forefront of our operations, working closely with our leadership team to drive success and innovation. While remote work is not an option, our office culture is dynamic and collaborative, offering...

  • Executive Administrative Assistant

    4 weeks ago

    Richmond, United States Virginia Commonwealth University Full time

    **Executive Administrative Assistant** The Massey Comprehensive Cancer Center has an exciting opportunity for an Executive Assistant to join our team! Our employees and applicants come from diverse backgrounds. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes VCU stronger. **Massey...