Operations Administrative Assistant

4 weeks ago

Monrovia, United States Technical Works Specialized Staffing Full time
Job DescriptionJob Description

Operations Administrative Assistant position available in Monrovia CA. 91016

1st shift 7 am to 3:30 pm.

The Operations Admin will be tasked with assisting with day-to-day departmental duties that support both the Director and department supervisory staff.

Essential Duties and Responsibilities:

  • Support the Operations group with all needs and activities to include but not limited to:
  • Schedule meetings.
  • Manage calendars.
  • Book meetings.
  • Prepare and/or review documents.
  • Manage information flow, ensuring follow-up engagement with appropriate internal staff and external vendors/suppliers
  • Take meeting minute’s when/if required/requested.
  • Manage special projects.
  • Interface regularly with other departments within the company as needed to achieve tasks.
  • Assist with special report preparation such as but not limited to Cobot utilization & On Time Delivery
  • Assist the Engineering and Manufacturing department with task such as
  • Contact and scheduling for machine service/maintenance
  • Schedule and coordinate visit with appropriate visit paperwork and calendar updates.
  • Special projects as assigned and approved by the director
  • Assist with safety program as assigned
  • Prepare and distribute PPE such as masks as needed
  • Control inventory levels of PPE such as masks, gloves and other safety equipment as assigned.
  • Production control support such as
  • Customer portal reviews
  • Inventory checks and validation
  • ERP updating and clean up
  • Works with project managers to assist with driving on time delivery of assigned accounts.
  • Complete special projects, cross train co-workers, and other administrative related tasks as Assigned

Skills, Knowledge, and Experience:

  • Strong attention to detail with exceptional organizational skills.
  • Able to use Microsoft Excel proficiently
  • Ability to multi-task, prioritize, and work independently is essential.
  • Excellent written and verbal communication skills
Company DescriptionAs a women/minority owned staffing company, we currently are certified with the following organizations: SBA 8(a), Southern California Minority Business Development Council, Metropolitan Water District of Southern California, Women Business Entity, Minority Business Entity, and as a Disadvantaged Business Entity.Company DescriptionAs a women/minority owned staffing company, we currently are certified with the following organizations: SBA 8(a), Southern California Minority Business Development Council, Metropolitan Water District of Southern California, Women Business Entity, Minority Business Entity, and as a Disadvantaged Business Entity.

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