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Accounts Payable
3 months ago
Houston, TX - Salary Range 75-83k
Job Brief
This position reports directly to the Controller and works closely with our accounting team to ensure our firm's expenditures are handled timely, accurately and in accordance with firm policy and practice. The successful candidate will thrive in a team environment and understands the importance of internal and external client service. Currently a hybrid 3 days in office with 2 days remote schedule, subsequent to initial 90 days.
Responsibilities
- Disbursements Processing - Process check requests, vendor invoices and employee expense reports through Chrome River, reviewing for compliance.
- Quality Control - Proper entry and coding including complex coding of invoices: billable, nonbillable, and multi-location.
- Vendors - Setup and process new vendors including obtaining W9's. Maintain existing vendors, updating as needed.
- Vendor Statements - Resolve past-due invoices, credits, and similar matters.
- Issues Resolution - Identify, research, and resolve issues associated with disbursements processing. Follow-up on operating account outstanding checks.
- Correspondence - Correspond with vendors and firm personnel as needed. Monitor accounts payable email groups and respond to inquiries for data (from both internal and external requestors).
- Reports Distribution - Maintain, distribute, and file related accounting records and reports. Upload and prepare necessary reporting for Westlaw/Pacer/LexisNexis.
- 1099 Annual Processing.
- Support - Gather and provide support documentation for internal/financial reviews and other support requested from both internal and external parties.
- Other - Aderant testing and other duties as required to support accounts payable and the accounting department.
Requirements
- Minimum of 2-4 years Accounts Payable experience in a law firm required. Aderant software preferred.
- Microsoft Office, Excel knowledge a plus.
- Experience with 1099's preferred.
- Track record of impeccable accuracy and high attention to detail.
- Excellent communication and interpersonal skills.
- Strong organizational, time management, and problem-solving skills.
- Superior customer service internal and external.
- Ability to communicate effectively, courteously, and professionally with attorneys, staff, and vendors with confidentiality of client and firm matters.
- Maintain confidentiality and act with professional discretion.
- Maintain a calm, courteous and professional demeanor, with a positive attitude.
- Ability to prioritize tasks and effectively execute in a deadline driven industry.
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