Reception Administrative Assistant

4 weeks ago

Greenwell Springs, United States Flexicrew Technical Services (FTS) Full time
Job DescriptionJob Description

Greenwell Springs, LA: Flexicrew Technical Services (FTS) is seeking a highly professional Receptionist / Admin who will often serve as the only contact that outsiders have with the company. The admin will be required to maintain a friendly, helpful, and positive image of the company. The role also works directly with the CFO and must maintain confidentiality in all aspects of those job duties. Of the responsibilities listed below, answering the phones, greeting guests and portraying a professional image of the company are of the highest priority.

Essential Duties:

  • Responsible for greeting all guests in a friendly manner
  • Responsible for answering, screening and forwarding all incoming phone calls
  • Executes general office duties such as filing, mailings, etc.
  • Meter outgoing mail and order postage
  • Sorting and distributing mail
  • Assist with any office shipping needs, including creating mailing labels, preparing packages for shipment, arranging for pickup and monitor the package status once in route to destination
  • Schedule copier maintenance as needed
  • Manage and coordinate all conference room calendars and corporate out of office calendar
  • Responsible for updating and distributing extension, cell phone and email address list
  • Responsible for ensuring that the overall facility is orderly, working with maintenance if there are issues
  • Create weekly meeting agendas for various team meetings
  • Schedule meetings as needed for Finance team
  • Assist Finance team with data entry projects
  • Assist Finance team and Management with special projects as requested
  • Work with walk in applicants to complete job applications
  • Document minutes of various meetings
  • Responsible for the ordering, receiving, stocking and distribution of office supplies for all employees at the respective sites
  • Responsible for maintaining and logging use of the floater credit card, including collecting receipts upon retrieval of card
  • Review all credit card expense reports and ensure that appropriate receipts are attached
  • Reconcile accounts including fuel accounts
  • Assist with monthly financial close out process as requested
  • Assist with certain accounting functions, including accounts payable invoice indexing
  • Create various accounting, bid and job folders with appropriate labeling
  • Comply with all Company Core Safety Rules, policies and procedures.
  • Report any unsafe conditions wherever they exist to the safety department, their supervisor, or the management immediately.
  • Report all incidents/accidents/injuries involving the health and wellbeing of any employee to management immediately.

 

Requirements/Skills:

  • Excellent verbal and written communication skills
  • High attention to detail
  • Proactive, positive and professional nature
  • Ability to perform tasks with discretion and poise and often confidentially
  • Self-motivated
  • Proficient in Microsoft Word, Excel and Outlook
  • Must always be punctual

 

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at a time.

 

Equal Opportunity Statement:

Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Company DescriptionFlexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.Company DescriptionFlexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.

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