![Flexicrew Technical Services (FTS)](https://media.trabajo.org/img/noimg.jpg)
Reception Administrative Assistant
4 weeks ago
Greenwell Springs, LA: Flexicrew Technical Services (FTS) is seeking a highly professional Receptionist / Admin who will often serve as the only contact that outsiders have with the company. The admin will be required to maintain a friendly, helpful, and positive image of the company. The role also works directly with the CFO and must maintain confidentiality in all aspects of those job duties. Of the responsibilities listed below, answering the phones, greeting guests and portraying a professional image of the company are of the highest priority.
Essential Duties:
- Responsible for greeting all guests in a friendly manner
- Responsible for answering, screening and forwarding all incoming phone calls
- Executes general office duties such as filing, mailings, etc.
- Meter outgoing mail and order postage
- Sorting and distributing mail
- Assist with any office shipping needs, including creating mailing labels, preparing packages for shipment, arranging for pickup and monitor the package status once in route to destination
- Schedule copier maintenance as needed
- Manage and coordinate all conference room calendars and corporate out of office calendar
- Responsible for updating and distributing extension, cell phone and email address list
- Responsible for ensuring that the overall facility is orderly, working with maintenance if there are issues
- Create weekly meeting agendas for various team meetings
- Schedule meetings as needed for Finance team
- Assist Finance team with data entry projects
- Assist Finance team and Management with special projects as requested
- Work with walk in applicants to complete job applications
- Document minutes of various meetings
- Responsible for the ordering, receiving, stocking and distribution of office supplies for all employees at the respective sites
- Responsible for maintaining and logging use of the floater credit card, including collecting receipts upon retrieval of card
- Review all credit card expense reports and ensure that appropriate receipts are attached
- Reconcile accounts including fuel accounts
- Assist with monthly financial close out process as requested
- Assist with certain accounting functions, including accounts payable invoice indexing
- Create various accounting, bid and job folders with appropriate labeling
- Comply with all Company Core Safety Rules, policies and procedures.
- Report any unsafe conditions wherever they exist to the safety department, their supervisor, or the management immediately.
- Report all incidents/accidents/injuries involving the health and wellbeing of any employee to management immediately.
Requirements/Skills:
- Excellent verbal and written communication skills
- High attention to detail
- Proactive, positive and professional nature
- Ability to perform tasks with discretion and poise and often confidentially
- Self-motivated
- Proficient in Microsoft Word, Excel and Outlook
- Must always be punctual
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
Equal Opportunity Statement:
Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Company DescriptionFlexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.Company DescriptionFlexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.-
Administrative Reception Coordinator
1 week ago
Greenwell Springs, Louisiana, United States Flexicrew Technical Services (FTS) Full timeJob OverviewFlexicrew Technical Services (FTS) is in search of a highly skilled Administrative Reception Coordinator who will frequently be the primary point of contact for external parties. This role demands a professional demeanor, ensuring a welcoming and positive representation of the organization. The individual will collaborate closely with the CFO and...
-
Administrative Assistant
6 days ago
Altamonte Springs, United States PPM Consultants, Inc. Full timeJob Title Administrative Assistant Job Type Full-time Career Level Mid Level Education High School Location Orlando - Altamonte Springs, FL 32701 US (Primary) Category Administrative / Clerical Job Description PPM Consultants, Inc. is seeking a receptionist/administrative assistant to perform a variety of administrative and clerical tasks at our Orlando,...
-
Reception Operations Coordinator
1 week ago
Colorado Springs, Colorado, United States Riderflex Full timeRecruiting Firm Riderflex has been engaged by our client, Lokiten Behavioral Health, to identify a suitable candidate for the role of Reception Operations Coordinator.Company: Lokiten Behavioral HealthIndustry: Mental Health ServicesPosition: Reception Operations CoordinatorLocation: Colorado Springs, CO (on-site)Reports to: Director of...
-
Administrative Assistant
2 months ago
Colorado Springs, United States Phil Long Hyundai of Chapel Hills and Genesis of Colorado Springs Full timeJob DescriptionJob DescriptionAre you ready to dive into the heart of the action and play a pivotal role in a dynamic office environment? Join our team at Phil Long Hyundai of Chapel Hills and Genesis of Colorado Springs as a Full-Time Administrative Assistant in enchanting Colorado Springs, CO! Here, you'll be at the pulse of our organization, ensuring...
-
Reception Operations Specialist
1 week ago
Lithia Springs, Georgia, United States Revive Orthopedics Full timePosition OverviewRevive Orthopedics is in search of a Bilingual Reception Operations Specialist to enhance our team. The successful candidate will be responsible for creating a professional and inviting atmosphere for all visitors, demonstrating exceptional communication abilities, and possessing a foundational knowledge of administrative tasks. Proficiency...
-
Administrative Assistant
2 weeks ago
Pagosa Springs, United States Archuleta County Full time $19 - $26Job DescriptionJob DescriptionJOB SUMMARY:The Administrative Assistant is responsible for all front office work, meeting and greeting the public and all clerical duties. Performs administrative functions in support of the Administration for Archuleta County, specifically the County Administrator and the BoCC, including document preparation, meeting...
-
Reception Supervisor
3 days ago
Palm Springs, California, United States Desert Ophthalmology Full timeJob OverviewDesert Ophthalmology is seeking a dedicated Reception Supervisor to enhance our operations.Position SummaryThe Reception Supervisor will oversee front desk activities and ensure exceptional patient interactions.Key Responsibilities:Train new staff on essential front desk procedures including check-in and check-out processes.Manage patient...
-
Administrative Support Specialist
1 week ago
Colorado Springs, Colorado, United States Creative Financial Staffing Full timeOffice Reception AssociateAre you an approachable and detail-oriented professional eager to contribute to a dynamic team? Our client, Creative Financial Staffing, is in search of a dedicated Office Reception Associate to enhance their collaborative work atmosphere.Position: Office Reception Associate Location: Colorado Springs, CO Type: Full-time, Onsite...
-
Healthcare Administrative Assistant
16 hours ago
Valley Springs, California, United States Mark Twain Health Care District Full timeJob Summary**Job Title:** Experienced Medical Receptionist**Job Summary:** We are seeking a highly skilled and detail-oriented Medical Receptionist to join our team at Mark Twain Health Care District. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and administrative support.Key Responsibilities:Register...
-
Administrative Support Specialist
1 week ago
Colorado Springs, Colorado, United States Creative Financial Staffing Full timeOffice Reception AssociateAre you an approachable and detail-oriented professional eager to contribute to a dynamic team? Our client, Creative Financial Staffing, is in search of a full-time Office Reception Associate to enhance their welcoming and efficient work atmosphere.Position: Office Reception Associate Location: Colorado Springs, CO Type: Full-time,...
-
Administrative Support Specialist
1 week ago
Colorado Springs, Colorado, United States Creative Financial Staffing Full timeOffice Reception AssociateAre you an approachable and detail-oriented professional eager to become part of a dynamic team? Our client, Creative Financial Staffing, is in search of a full-time Office Reception Associate to enhance their welcoming and collaborative atmosphere.Position: Office Reception Associate Location: Colorado Springs, CO Type: Full-time,...
-
Administrative Support Specialist
1 week ago
Colorado Springs, Colorado, United States Creative Financial Staffing Full timeOffice Reception SpecialistAre you an approachable and detail-oriented professional eager to contribute to a dynamic team? Our client, Creative Financial Staffing, is in search of a full-time Office Reception Specialist to enhance their welcoming and collaborative atmosphere.Position: Office Reception Specialist Location: Colorado Springs, CO Type:...
-
Salon Reception Coordinator
1 week ago
Denham Springs, Louisiana, United States Focus On Hair Full timePosition OverviewFocus On Hair is on the lookout for a dedicated part-time Salon Reception Coordinator and Shampoo Assistant.The ideal candidate will demonstrate flexibility, a strong customer service focus, and possess exceptional multi-tasking, time-management, and organizational abilities.Key ResponsibilitiesWelcome clients upon arrivalManage appointment...
-
Medical Spa Administrative Assistant
5 hours ago
Sandy Springs, United States ChromePMS Full timeJob SummaryWe are seeking a part-time dedicated and organized Front Office Coordinator to join our medical office team at ChromePMS. The ideal candidate will be responsible for front desk operations that include scheduling appointments, greeting patients, and facilitating check-in and check-out processes.Key ResponsibilitiesPatient InteractionGreet patients...
-
Kennel Assistant- Crossroads Animal Hospital
4 weeks ago
Greenwell Springs, United States Heartland Veterinary Partners LLC Full timeAbout Crossroads Animal Hospital Our mission is to provide the highest quality Veterinary services for our patients, and the most caring and considerate treatment for their owners. We have advanced diagnostics, up-to-date technology, and are dedicated to practicing state-of-the-art medicine. Every member of our staff is committed to providing the very...
-
Kennel Assistant- Crossroads Animal Hospital
4 weeks ago
Greenwell Springs, United States Heartland Veterinary Partners LLC Full timeAbout Crossroads Animal Hospital Our mission is to provide the highest quality Veterinary services for our patients, and the most caring and considerate treatment for their owners. We have advanced diagnostics, up-to-date technology, and are dedicated to practicing state-of-the-art medicine. Every member of our staff is committed to providing the very...
-
Kennel Assistant- Crossroads Animal Hospital
1 month ago
Greenwell Springs, United States Heartland Veterinary Partners LLC Full timeAbout Crossroads Animal Hospital Our mission is to provide the highest quality Veterinary services for our patients, and the most caring and considerate treatment for their owners. We have advanced diagnostics, up-to-date technology, and are dedicated to practicing state-of-the-art medicine. Every member of our staff is committed to providing the very...
-
Kennel Assistant- Crossroads Animal Hospital
4 weeks ago
Greenwell Springs, United States Heartland Veterinary Partners LLC Full timeJob DescriptionAbout Crossroads Animal HospitalOur mission is to provide the highest quality Veterinary services for our patients, and the most caring and considerate treatment for their owners. We have advanced diagnostics, up-to-date technology, and are dedicated to practicing state-of-the-art medicine. Every member of our staff is committed to providing...
-
Kennel Assistant- Crossroads Animal Hospital
4 weeks ago
Greenwell Springs, United States Heartland Veterinary Partners LLC Full timeAbout Crossroads Animal Hospital Our mission is to provide the highest quality Veterinary services for our patients, and the most caring and considerate treatment for their owners. We have advanced diagnostics, up-to-date technology, and are dedicated to practicing state-of-the-art medicine. Every member of our staff is committed to providing the very finest...
-
Kennel Assistant- Crossroads Animal Hospital
4 weeks ago
Greenwell Springs, United States Heartland Veterinary Partners LLC Full timeJob DescriptionAbout Crossroads Animal HospitalOur mission is to provide the highest quality Veterinary services for our patients, and the most caring and considerate treatment for their owners. We have advanced diagnostics, up-to-date technology, and are dedicated to practicing state-of-the-art medicine. Every member of our staff is committed to providing...