Administrative Assistant

2 months ago


New York, United States DK Construction Full time
Job DescriptionJob Description

As the Administrator/Bookkeeper, you will be responsible for a wide range of administrative and bookkeeping tasks, ensuring the smooth operation of our office and accurate financial record-keeping. You will play a key role in managing office procedures, maintaining records, and supporting our team to achieve our business goals.

Key Responsibilities:

  • Manage day-to-day administrative operations, including scheduling, correspondence, and office supply management.
  • Maintain accurate and organized bookkeeping and record-keeping systems.
  • Process accounts payable and receivable, and manage invoices.
  • Reconcile bank statements and monitor cash flow.
  • Utilize QuickBooks or other accounting software to manage financial records.
  • Prepare financial reports, statements, and budgets.
  • Assist in the preparation of reports, presentations, and other documents.
  • Handle incoming and outgoing correspondence, including mail, email, and phone calls.
  • Support HR functions, including onboarding new employees and maintaining employee records.
  • Plan and organize company events, meetings, and other activities.
  • Liaise with vendors, contractors, and service providers to ensure smooth office operations.
  • Provide administrative support to various departments as needed.

Qualifications:

  • Proven experience as an Administrator, Bookkeeper, or similar role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong bookkeeping and record-keeping skills.
  • Familiarity with QuickBooks or other accounting software.
  • Ability to multitask and prioritize tasks effectively.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently and as part of a team.


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