Contracts Specialist

Job DescriptionJob Description

What are the top 3-5 skills, experience or education required for this position:
1. Operations experience
2. Attn to detail
3.Strong inter-personal skills since this person will be in a customer service role working with the field
4.Experience identifying process efficiencies and ability to communicate in an articulate manner

Overview
Our talented, highly creative marketing professionals put Client in the best position to win by driving strategic direction, leading teams, and creating targeted messaging to health care decision makers. Marketing professionals are among our most versatile performers. Client marketing professionals are involved in just about every aspect of our business. This involvement spans market access, market research, market analytics and competitive intelligence, R&D and clinical trials, product launches, advertising and promotion and post-market analysis.

The Oncology Business Operations team is responsible for leading strategy and maximizing effectiveness across all of U.S. Oncology as it relates to the following focus areas: Congresses, Sponsorships, Speaker Programs, GPO Execution, and External Consulting arrangements. This group works collaboratively with other U.S. Commercial Oncology teams to establish and manage strategies derived from brand plans, create annual plans related to the above focus areas, and work alongside Client internal functions to support flawless execution.

The Senior Associate, Oncology Business Operations will be responsible for commercial program contract management and support process improvements for one of Client's hematology oncology products. The successful candidate will closely collaborate with the U.S. Oncology Brand, Legal, Office of Ethics and Compliance (OEC), Field Operations, Field Sales, Central Consultancy Group (CCG), Finance, Purchasing, IT, Accounts Payable, Accounts Receivable, and Vendor Management to execute commercial program requests.

Key Responsibilities Include:

Contract Management:
• Manages and tracks contracting operations for external/customer facing initiatives such as Sponsorships, Exhibits, and Memberships
• Supports department initiatives with cross-functional teams by working with CCG, Purchasing, Finance, Compliance, Regulatory, Legal, Accounts Payable, and IT to ensure all processes are followed and are complete in accordance with company requirements and/or standard operating procedures
• Responsible for coordinating and tracking compliance documentation for each request
• Track, monitor, and report any variance to process flows
• Improve the contracting process by taking a step back, analyzing the process, identifying the bottlenecks, quantifying the issue, and recommending solutions

Project Management:
• Build and maintain relationships with Stakeholders
• Develops, tracks, and manages request timelines to ensure on time execution
• Direct focus and resources to align with business strategy and needs
• Leads and coordinates meetings and touch points with key stakeholders
• Tracks and manages status and identify risks to achieving project milestones
• Use multiple systems/software tools (Salesforce, Veeva, SRM, SNAPP, iHub, Vendor Master, Share Point, etc.) to capture, read, analyze, and report pertinent data
Financial Management:
• Provide support to the Vendor Management process
• Receive invoice/payment requests, determines the appropriate compliant solution, and facilitates and/or executes payment
• Follow the Administrative Check Requests process and ensures accuracy
• Troubleshoot payment challenges elevated by assigned business unit staff and/or vendors
Others:
• Ad hoc reporting
• Provide coverage support in the absence of other direct or cross-functional team members

Qualifications
Required:
• Bachelor's Degree
• 3+ years of professional experience
• Proficient in MS Word, Excel, PowerPoint, Outlook
• Highly self-motivated, detailed and results-oriented; able to manage own schedule, work independently, track activities and expenditures
• Strong organizational skills
• Possesses strong project management, verbal, written and professional skills
• Can effectively work with various departments and communicate clearly
• Comfortable with last minute requests and changes
• Can thrive in an environment with some ambiguity
• Ability to effectively manage multiple competing priorities
• Easily able to learn various new programs and processes

Preferred:
• Knowledge of Client policies, procedures, culture, and other brand team operations
• Knowledge and experience in hematology and solid tumor markets
• Pharmaceutical industry experience preferred
• Continuous Improvement and/or Change Management skills

Location
• Lake County or Bay Area (South San Francisco)

Company DescriptionAbout Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.

Kyyba is an Equal Opportunity Employer

Benefits:
Major Medical Coverage, including dental and vision
401k
Term life
Short-term disability
Long-term disability
Pre-paid legal plan
Identity theft plan
Medical and dependent FSA
HSA
Paid time off
Paid holidays
Opportunity for advancement

SELECT AWARDS
•\tAn INC 5000 company for 10 years
•\tCorp Michigan Economic Bright Spots
•\tCrain’s Detroit Business Top Staffing Service Companies in Detroit
•\tTechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
•\tBest of MichBusiness winner in HR Wizards & Partnerships
•\tMetro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
•\t101 Best & Brightest Companies to Work for in Michigan

Monday - Friday: 8:30am to 5pm.Company DescriptionAbout Kyyba:\r
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.\r
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. \r
\r
Kyyba is an Equal Opportunity Employer\r
\r
Benefits:\r
Major Medical Coverage, including dental and vision\r
401k \r
Term life\r
Short-term disability\r
Long-term disability\r
Pre-paid legal plan\r
Identity theft plan\r
Medical and dependent FSA\r
HSA\r
Paid time off\r
Paid holidays\r
Opportunity for advancement\r
\r
SELECT AWARDS\r
•\tAn INC 5000 company for 10 years\r
•\tCorp Michigan Economic Bright Spots \r
•\tCrain’s Detroit Business Top Staffing Service Companies in Detroit\r
•\tTechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions\r
•\tBest of MichBusiness winner in HR Wizards & Partnerships\r
•\tMetro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest\r
•\t101 Best & Brightest Companies to Work for in Michigan\r
\r
\t\r
Monday - Friday: 8:30am to 5pm.

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