Bilingual Office Clerk

1 month ago


Santa Ana, United States Amtec Enterprise Full time
Job DescriptionJob Description

We are seeking a skilled and detail-oriented Bilingual Office Clerks to ensure smooth and efficient processing of cases.

Key Responsibilities:

  • Clerical Support: Provide essential clerical support and act as liaisons between the Superior Court and Probation.
  • Case Processing: Manage incoming and outgoing caseloads between the Superior Court and the Probation Department. Perform specialized office duties, including a monthly rotation of six primary desk assignments (C60 Calendar, C60 Lookups, Panels, Mail, C58/1203.9, and Case Setups/Floater).
  • Defendant Interaction: Conduct interviews with defendants placed on Formal Probation by the Courts, either in person or over the telephone.
  • System Utilization: Utilize Probation's Integrated Case Management System and the Superior Courts' Vision System to perform primary duties, assign new cases, and provide resources to defendants.
  • Document Review: Review, analyze, and process Court Minute Orders daily. Collaborate effectively with CJC Court operations staff, Judges, and other stakeholders.
  • Communication: Maintain confidentiality and communicate effectively with defendants, Court staff, Victim Witness, District Attorneys, Attorneys, Law Enforcement Agencies, and other County/City agencies, following Departmental, State, and Federal policies and procedures.

Qualifications:

  • Experience: Extensive experience in clerical support roles, particularly in a legal or probation environment.
  • Knowledge: Thorough knowledge of methods and procedures applicable to clerical assignments.
  • Skills: Strong ability to exercise discretion and make responsible decisions. Proficiency in using office equipment (photocopier, scanner, fax machine, printer), and handling general office duties.
  • Physical Requirements: Ability to lift/carry up to 20 lbs, twist/bend, sit at a desktop computer for extended periods, and perform other related tasks.

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