Administrative Assistant

7 days ago


Lake Charles, United States Barnam Management Full time
Job DescriptionJob Description

Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Assist Marketing director, orientation and training personnel
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing, creating spreadsheets, graphs
  • Update programming on digital platforms

Requirements

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite, PowerPoint helpful
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree; additional certification in Office Management is a plus
Company DescriptionGrowing company / Great training and supportCompany DescriptionGrowing company / Great training and support

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