Accounting / Inventory Assistant

2 weeks ago

Tustin, United States PrideStaff Full time
Job DescriptionJob Description

Accounting / Inventory Assistant needed for a company in Tustin CA.

Temporary to Hire position paying $25/hr. Once hired on, the company will evaluate a pay increase. This company has excellent benefits including 100% paid Medical, Dental and Vision for employee and 65% paid for family. In addition, long term disability and life insurance at no cost to the employee. 401K at 50% matching and profit sharing. Annual reviews with increases based on performance as well as bonuses.

Hours are Monday - Friday from 7:30 AM - 4:00 PM. Flexible to start 6:30 AM or 7:00 AM and work an 8 hours shift.

Job Summary:

Back-up for General Accounting and inventory functions. Also responsible for Equipment Manufacturing inventory transactions. This position is responsible for developing and maintaining an updated inventory system to ensure accurate pricing, costing and quantity information. This includes the creation of bills, routers, work orders and performing physical inventory. To perform the task successfully, the individual will have to work in tandem with the rest of the accounting department, as well as, with the production and shipping and receiving department.

Duties will include:

General Accounting Functions

  • Back-up for General Accounting Functions: Invoicing, Cash Receipts, A/P Invoicing, P/O Invoice Entry, Bank Reconciliation, etc.
  • Send invoices to customers when requested.
  • Process Credit Applications from Customers.
  • Submit completed applications to the President for approval.
  • Send approval letter to customer and file approved applications.
  • Perform Collection calls.
  • Monitor Customers on credit hold.
  • Prepare and send customer statements.
  • Make sure the Distributors’ contracts are up-to-date.
  • Enter Batch numbers in invoices.
  • Create new vendors.
  • Request W9’s from new vendors.
  • Review Daily Gross Margin Report.
  • Send and receive vendor’s surveys following ISO procedures.
  • Fill out Credit Application for Vendors (Including Resale Certificate).
  • Verify Seller’s Permits.
  • Various projects.

Equipment Manufacturing

  • Enter Purchase Orders in the system and receive incoming inventory.
  • Update pricing if requested.
  • Create new part numbers.
  • Maintain the Equipment Manufacturing’s Bill of Materials. Assist the EQM department in updating BOM’s.
  • Maintain the Equipment parts in SAGE100.
  • Maintain routers. Analyze current routers for accuracy and update both routers and BOM's as needed.
  • Gather information to create work orders and production entries in MAS90 to reflect the Equipment Manufacturing process.
  • Review the cost of the Equipment Manufactured products.
  • Maintain and double check pricing and update accordingly in SAGE 100.
  • Perform inventory adjustments (quantity and price variance analysis).
  • Capture inventory (transfer log) movements in the EQM, CAR, JOB, MOLD product lines.
  • Support the Equipment department with ISO compliance.
  • Make sure that the physical inventory/count occurs every six months for the Equipment Department including the product lines: EQM, CAR, MOLD and JOB.
  • Analyze Overdue purchase orders.
  • Assist in the physical count if necessary.
  • Assist in the development and maintenance of inventory procedures.

Chemical Manufacturing

  • Back-up for Inventory Analyst/Control.
  • Enter standard work orders when needed.
  • Create work orders for Drains.
  • Update product lines and the inventory database.
  • Be the back-up for the inventory analyst.
  • In charge of updating prices in SAGE100.
  • In charge of the transactions related to Cartridges and Mold Kits.
  • Maintain current SDS information for raw materials (SAGE 100, OSHA binders and cabinet).
  • Maintain the excel file with hazardous inventory for the Fire Department.
  • Send and receive vendor’s surveys following ISO procedures.
  • Fill out Credit Application for Vendors (Including Resale Certificate).
  • Verify Seller’s Permits.
  • Various projects.

Qualifications and Skills:

  • Bachelor or Associates Degree in finance, accounting, or a related field and/or years of experience in the related field.
  • Strong speaking, writing, analytical, and organizational skills.
  • Must be able to work independently and make critical decisions.
  • Must be adept with computer software, especially SAGE, databases and spreadsheets.

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