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Executive Administrative Assistant

4 weeks ago

Fort Collins, United States SummitStone Health Partners Full time
Job DescriptionJob Description

Overview

An Executive Administrative Assistant - Clinical is needed to help us in our endeavor to build the healthiest community in the nation … one person at a time.

The Mission:
At SummitStone Health Partners, we strive to foster trust, empower recovery, and inspire hope to strengthen and enrich our Northern Colorado community.

We need your help to make this vision a reality.

We are building a team who believes in providing crucial services at crucial times, helping the people in our community at their most vulnerable — particularly those who are often overlooked and underserved.

We Embrace Our Diversity

Come As You Are:

A core value here at SummitStone.

We want you to be your authentic self while at work, so we welcome and actively seek team members of different backgrounds, identities and experiences. SummitStone is committed to fostering a diverse and inclusive environment, honoring each individual's whole-self by embracing differences in race, ethnicity, ability, age, gender, sexual orientation, spiritual beliefs, socioeconomic status, language and the inherent intersections of many different identities. We invite everyone to share our journey and are proudly an equal opportunity employer.

Experiences and Backgrounds We Look For

If this sounds like your calling, then we want to help you succeed, grow, and thrive at SummitStone.

  • Location: Fort Collins, CO
  • Status: Full-Time, hourly
  • Hours: 8 am- 5:00 pm with occasional early morning/evening assistance

What You’ll Do:

Clinical: This position serves as an assistant to the Chief Clinical Officer and department directors.

Financial: This position serves as an assistant to the Chief Financial Officer and the Director of Finance.

The Executive Administrative Assistant is responsible for performing executive administrative, confidential, and high-level administrative support to leaders in the organization. The role requires the ability to function as an administrative business partner and anticipate needs, think critically, problem solve, and execute all work with a high level of integrity and strong equity, diversity, and inclusion lens. This senior level administrative assistant must be proactive, agile, organized, and collaborative and have strong business judgment and excellent communication and interpersonal skills. Individuals in this role are expected to thrive in a fast-paced, quickly changing environment and has a deep interest in and familiarity with community behavioral health.

Duties include, but are not limited to:

  • Provides onsite and remote high level administrative support to assigned SummitStone Health Partner’s executive and senior leadership team members including but not limited to setting and managing daily schedules and calendars, arranging, and preparing for meetings, appointments, and events (including transportation needs), managing communications such as email, phone, and department level messaging, and managing incoming documents and paperwork including creating and maintaining electronic or paper file management and organization.
  • Reminds executive of meetings and appointments; provides leader with related material; maintains current itinerary on a daily, weekly, and monthly basis.
  • Carries out a variety of administrative routines to assure the efficient operation of the office so that leaders are afforded optimum utilization of time and effort. This includes relaying important information, communications, and requests to other members on the team, and may include organizing and assisting with the workflow and tasks of other department support personnel. This also includes entering and approving time and time off requests in the HRIS, completing and, updating organizational documents, and supporting the organizational SharePoint site for internal communications.
  • Assists with and contributes to department specific job tasks, projects, and priorities, assists with handling and problem-solving complex issues.
  • Assists, coordinates, and collaborates with other administrative staff on special projects including but not limited to supporting coordination of organization-wide events, projects, and priorities, assisting with external meetings and events, and providing support including coverage when need arises such as during vacancies or vacations.
  • Maintains proper flow of communications. Reads, selects, and passes mail (whether hard copy or electronic) to executive, forwards remaining mail to other offices. Composes executive’s general correspondence, frequently on own initiative, and furnishes some information to authorized personnel in response to inquiries when requested.
  • Interacts with both external and internal contacts through written, electronic, telephone and face-to face communication professionally.
  • Establishes and maintains files pertinent to department and leader’s activities.
  • Research, compiles, and analyzes complex data and prepares reports, documents, and presentations with a high degree of latitude. Assures timely completion of various reports reflecting the activities of the leader’s organization.
  • Assists in creating and monitoring department budgets, submitting expense reports, reconcile p-cards and department expenses, ensure invoices are reviewed and approved for payment and allocated appropriately. Assist with budget estimates and projections, including projections for upcoming organization and department wide changes. Order equipment, furniture, supplies, and materials for the department and leader.
  • Perform other duties as assigned.

A strong candidate will have the following abilities and skills:

  • Manage multiple priority projects simultaneously.
  • Operate with a high level of latitude for independent judgment and initiative.
  • Interact in a professional, courteous and confidential manner with staff, clients and agency partners.
  • Compose correspondence with little to no supervision.
  • Effective verbal and written communication skills
  • Effective conduct of self within a high executive level setting, including knowledge of language, procedures, etiquette, and professional boundaries.
  • Organize, prioritize and perform work accurately in a dynamic environment with frequent interruptions.

Required:

  • High school diploma, completion of G.E.D., or equivalent vocational school or short-term courses in office administration.
  • More than four years of administrative assistant, virtual assistant, office administrative assistant, or business administration experience required.
  • At least two years of experience in an administrative or business administration role supporting executive and senior level management team members required.
  • An equivalent combination of education and experience may be evaluated and considered.
  • Prior data entry experience.
  • Prior Microsoft Office Suite experience.

Preferred:

  • Bilingual and Bi-cultural
  • Notary Public preferred

Some positions include driving a company vehicle and require a valid Colorado driver’s license.


Start With Yes

At SummitStone, we show up not only for our clients, but for our staff as well. You will be joining a team of committed professionals who believe in the power of starting with “yes” — where an unparalleled level of teamwork and support can solve any challenge.

We believe that people can and do recover, but we also know that they can’t always do it on their own. That’s where you come in. If you have any or all of these qualities, we want you to consider us for your next career move:

  • You believe in being a voice for behavioral health in Northern Colorado
  • You embrace equity for your clients, teammates, and partners
  • Collaboration and creativity are crucial to helping you solve problems
  • You show up as your genuine self to help guide others through their toughest times
  • Through continuous curiosity, exploration, and reflection, you’re eager to adapt and learn

Total Rewards

The typical hiring range for this position is $24.00 - $ 28.80 per hour, based on relevant years of experience.

Benefits

We know that most people aren’t just searching for a job, they’re searching for a career.

But more than that, they’re searching for a sense of belonging and purpose. Whether you’re at the start of your journey or you already know where you want to be, you will have access to a level of support and teamwork that is uncommon in the field of behavioral health today.


Along with that, positions are eligible* for range of benefits including:

Time that you deserve for a balanced life

  • Flextime Scheduling
  • Paid Time Off (PTO)
  • Ten paid holidays, including one floating holiday
  • Extended Leave Bank (ELB)

Financial benefits

  • 403(b) Retirement Plan with an employer match
  • Cafeteria 125 Plan
  • Loan forgiveness program eligibility
  • Referral Bonus available for employee who refer new hires
  • Ongoing support for learning and development, including reimbursement and supervision for license and certification

Health, Medical, and Wellness

  • Medical Insurance
  • Dental & Vision Insurance
  • Life Insurance and Long-Term Disability (LTD)
  • Malpractice Insurance
  • Option to participate in Employee Resource Groups

*Based on working 20+ hours per week

Reach Out

SummitStone will provide persons with disabilities reasonable accommodations. If reasonable accommodation is needed to participate in the job application or selection process, please let your recruiter know.

Questions? Please email us at hiring@summitstonehealth.org.

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