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Administrative Assistant

2 months ago

Live Oak, United States The Arc North Florida Inc Full time
Job DescriptionJob Description

Minimum Qualifications:

High School Diploma (GED). Good people and organizational skills. Good telephone and public relations skills. Ability to work well under pressure. Computer literate. Knowledge of Excel. Knowledge of QuickBooks a plus. Ability to handle increasing responsibilities as skill level increases.

General Responsibilities:

Responsible for administrative tasks in a fast-paced environment. Assists administrative personnel in overall operation of administration office.

Greet the public and answers phone in a pleasant manner.

Assists applicants in completing applications, as needed. Provides extra assistance to people with disabilities if requested.

Filing Accounts Payable for main office and representative payee accounts.

Organize and record purchase orders.

Assists in completing bulk mail outs and fundraising activities as needed.

Maintains office cleanliness and organization.

Balancing and reloading client spend accounts and tracking client accounts.

Filing, scanning, and copying documents as needed.

Outgoing mail and postage meter

Assists with preparation for financial audits

Assists in communications between public and office staff.

Assists with warehouse inventory activity to include purging, boxing, and destroying old files and records.

Assists the Administrative Director in day-to-day office activities as requested.

Orders office supplies

Communicates with local dealerships and fulfills snack box orders

Other duties as assigned


Reports to Administrative Director


M-Th 8-5
Fri 8-3