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Admin Assistant Logistics Salesforce Support and Accounts Payable

2 months ago

Raleigh, United States Tews Of America Corp Full time $17 - $25
Job DescriptionJob Description Benefits/Perks
  • Competitive Compensation
  • Great Work Environment
  • Flexible schedule
  • Hybrid potential
Job SummaryWe are seeking an Administrative Assistant to  join our team As our Administrative Assistant, you will be working to support our sales team.  We are looking for a candidate to be responsible for shipment and tracking of goods sold by our company.  In addition, you will be responsible to track the status of sales projects through Salesforce in order to keep the sales staff up to date.  Candidates who have experience with international logistics is helpful to be able to create Proforma Invoices and Commercial Invoices. Knowledge and understanding Purchase Orders, Invoicing, and billing of shipping to charges to customers is a plus.  Knowledge of small package and freight shipping options is an excellent skill to have. You will support the CRO and CFO with administrative support tasks as needed.  Candidates will be expected to identify areas of logistics improvement to save time and money.  The ideal candidate should have strong organizational skills, energetic work style, and excellent communication skills while being a self-starter.  
Responsibilities 
  • Provide administrative support to sales teams
  • Maintain accurate records of shipments, deliveries, and other logistics concerns
  • Keep Salesforce up to date with tracking of projects
  • Monitor emails to track projects related to shipments
  • Create and maintain daily reporting by project with status of orders including receipt of purchase orders, receipt of payment, record and track estimated shipment dates, and maintain communication with customers about status.
  • Work closely with international and domestic carriers by creating international documents needed for shipments
  • Work efficiently to track, record, and invoice customer on all shipments using Quickbooks
  • Identify and solve all transportation issues, report delays, and investigate supply management concerns
  • Paying logistics invoices and recording cost by project
  • Identify opportunities in the current logistics system to save money on shipping
  • General office duties including typing, scanning, filing, and calendaring.
Qualifications
  • Positive attitude with can-do approach to tasks
  • Self-starter with eagerness to efficiently solve problems
  • Experience with Salesforce CRM, a plus
  • Previous experience with logistics or supply chain management preferred
  • Proficiency with Microsoft products (excel, outlook, word). Test will be given
  • Strong communication including writing skills and ability to communicate professionally with customers and staff
  • Excellent typing skills 
  • The ability to multitask, shift priorities, and work under deadlines
  • Experience with paying bills using ACH. QuickBooks Online experience a plus but not required.