Accounts Payable Specialist

3 weeks ago


Raleigh, United States Beacon Hill Staffing Group, LLC Full time
Job DescriptionJob Description

Job Title: Accounts Payable Specialist

Location: Raleigh, NC
Job Type: Full-time
Pay Range: $23-$30/hr DOE

Job Summary:

The Accounts Payable Specialist is responsible for managing the organization’s payable functions, ensuring timely and accurate processing of invoices and payments to vendors. The A/P Specialist plays a crucial role in maintaining strong relationships with vendors and internal stakeholders, ensuring the company’s obligations are met efficiently and in accordance with financial policies and procedures.

Key Responsibilities:

  • Receive, review, and verify invoices for accuracy and completeness, including matching purchase orders, contracts, and payment terms.
  • Schedule and prepare payments (checks, ACH, wire transfers) in accordance with payment terms and company policies.
  • Maintain relationships with vendors by addressing any discrepancies or payment issues and responding to inquiries regarding invoice status or payment schedules.
  • Reconcile vendor statements and resolve any outstanding issues such as missing invoices or incorrect payments.
  • Review and process employee expense reports, ensuring adherence to company policies and proper documentation.
  • Accurately enter invoice and payment information into the accounting system, maintaining organized and up-to-date records of transactions.
  • Assist with month-end closing processes, including accruals, reporting, and reconciliation of accounts payable balances.
  • Ensure all A/P activities comply with internal controls, financial policies, and regulatory requirements.
  • Identify opportunities to streamline accounts payable processes and implement best practices to increase efficiency and accuracy.
  • Work closely with other departments, including Purchasing, Procurement, and Finance, to resolve discrepancies and ensure smooth payment operations.

Qualifications:

  • Bachelor’s degree in Accounting, Finance, or a related field preferred, but not required.
  • 2+ years of experience in accounts payable or a related finance/accounting role.
  • Skills:
    • Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly Excel.
    • Strong attention to detail and accuracy in data entry and payment processing.
    • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
    • Strong problem-solving skills with the ability to resolve vendor and payment issues effectively.
    • Excellent communication and interpersonal skills for collaborating with vendors and internal teams.

Preferred Qualifications:

  • Experience in a high-volume accounts payable environment.
  • Familiarity with purchase order systems and three-way matching.
  • Knowledge of 1099 reporting and other regulatory requirements related to accounts payable.

 

Company DescriptionGreat company who value their employees Apply today because it will go fastCompany DescriptionGreat company who value their employees Apply today because it will go fast

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