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Accounts Receivable Specialist

2 months ago

Louisville, United States Dant Clayton Corporation Full time
Job DescriptionJob Description

Job Summary:

The Accounts Receivable Specialist will be responsible for following the project billing process including system input, set-up and maintenance, customer billing, accounts receivable, collections, and invoicing and collection projections.

Duties & Responsibilities:

  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
  • Prepare bills, invoices and bank deposits
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
  • Verify discrepancies by and resolve clients’ billing issues
  • Facilitate payment of invoices due by sending bill reminders and contacting clients
  • Generate financial statements and reports detailing accounts receivable status
  • Process accounts receivable cycle/transaction accuracy.
  • Coordinates with Sales, Project Management and Finance departments regarding contract billing parameters, billing schedules, retainages, bond requirements, etc.
  • Working closely with the Project Management Team, researches and gathers current/past project billing data to be input into system.
  • Accurately executes all invoicing efforts for the company, including Dant Edge, Maintenance Inspection, Custom and Railing billings
  • Posts, archives, processes and/or monitors subcontracted agreements and payments, submittals, change orders, violations, insurance claims as they pertain to upholding contract specifications and to ensure accurate customer billing.
  • Provides customer requirements such as waivers, certified payrolls, warranties, O&M manuals.
  • Monitors, updates, and reports accurate data on under-billing/over-billing.
  • Manages status of client receivables; makes collection calls and works with a 3rd party to file liens and bonding claims as needed.
  • Ensure all rejected billings are addressed in a timely manner.
  • Assists in monitoring, tracking, and enforcing team policies, procedures and goals while identifying inefficiencies and propose, develop, and document new ideas and procedures.
  • Manage information requests during interim and mid-year audits and respond to requests for information.
  • Review credit worthiness decisions on marginal credit approvals and slow paying accounts.
  • Cross-train with other Finance/Accounting team members to support and provide back-up as needed.
  • Other duties and special projects and tasks as directed.

Requirements:

  • Bachelor’s degree in finance, Accounting or Business is highly preferred. Will also consider relevant combinations of education and experience.
  • Minimum of 4 years of proven experience working in accounts receivable.
  • Knowledge of or background in construction industry required.
  • Must be able to multi-task and thrive in a challenging environment to meet deadlines.
  • General accounting knowledge is a plus.
  • Proficiency in MS Office, with intermediate knowledge in Excel
  • Experience with invoicing, month-end closing, account reconciliations, and auditing procedures.
  • Knowledge of standard contract terms (hourly, lumps sum, not-to-exceed, etc.) and how they are applied in the billing process.
  • Has knowledge of commonly used concepts, practices, and procedures within construction including change orders, cost to completes, WIP’s, project scheduling/management, etc.
  • Ability to prioritize assignments, follow through on commitments, and take ownership for individual and/or team results.
  • Solid understanding of accounting principles and financial reporting standards.
  • Proficiency in accounting / ERP software (CSI preferred) and MS Office Suite (particularly Excel).
  • Strong data management skills and the ability to boil down data to useful information.
  • Strong attention to detail and accuracy in data entry and record-keeping.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams.
  • Basic knowledge of inventory accounting principles is preferred.
  • Enthusiasm for learning and developing accounting and information systems skills within the construction and manufacturing industry.
  • This position may require you to work in excess of normal business hours during periods of peak business demands, special projects, financial closings, etc.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times.