Litigation Legal Secretary

1 month ago

Fort Myers, United States Hahn Loeser & Parks LLP Full time
Job DescriptionJob Description

SUMMARY: This individual is under the direct supervision of the Fort Myers Office Administrator.  The individual in this position will follow established policies and procedures, performing a wide variety of secretarial duties for those attorneys to which assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.  This is a full time (37.5 hours a week) non-exempt, hourly position and the individual is eligible for overtime pay.

ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that must be performed unassisted or with some reasonable accommodation made by the Firm.

§  Provide confidential administrative support to legal staff in the litigation area.

§  Manage and coordinate priorities of multiple attorney assignments.

§  Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions. Possess a working knowledge of e-filing and e-discovery procedures.

§  Manage attorneys’ expense reimbursements.

§  Maintain electronic calendar for assignments. Make appointments for attorneys, assist with coordination of depositions, court hearings, and other meetings. Arrange conference rooms.

§  Sort, distribute and prioritize all incoming mail.

§  Maintain all client files.

§  Schedule business travel arrangements when necessary.

§  Professional phone etiquette to handle incoming calls from clients and other members of the Firm. 

§  Open new files by creating New Client/New Case forms.

§  Enter attorney time into 3E.

§  Maintain contact information for assignments using Interaction.

§  Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys or the Office Administrator.

§  Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.).

KNOWLEDGE, EDUCATION, SKILLS, WORK EXPERIENCE:

§  Proficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, ChromeRiver; basic ability to operate office equipment such as telephone, copy machine, printer, scanner, fax, and computer; proficient with internet research.

§  Knowledge of legal terminology and procedures.

§  Excellent proofreading, grammar and spelling skills a must.

§  5+ years of experience (depending on position, experience level may increase) in a mid to large size law firm.

§  Accurate typing skills with ability to transcribe legal documents and correspondence at a level of 60 wpm.

§  Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.

§  Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.

§  Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.

§  Work may require more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours.

WORKING CONDITIONS:

§  Normal office environment with little exposure to excessive noise, dust, temperature and the like.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Company DescriptionHahn Loeser practices the art of creative, sophisticated legal counsel, providing the full spectrum of legal services in one disciplined firm. The people are exceptional. As a team, working relentlessly on behalf of clients, partnering with them to develop strategic solutions that attain their business objectives and achieve results.

There are more than 100 attorneys who routinely serve as lead and local counsel on a wide variety of litigation and commercial transactions. Hahn Loeser has a national practice, with a dominant physical presence in the Midwest and a growing practice in Southwest Florida, California, and Illinois.Company DescriptionHahn Loeser practices the art of creative, sophisticated legal counsel, providing the full spectrum of legal services in one disciplined firm. The people are exceptional. As a team, working relentlessly on behalf of clients, partnering with them to develop strategic solutions that attain their business objectives and achieve results.\r
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There are more than 100 attorneys who routinely serve as lead and local counsel on a wide variety of litigation and commercial transactions. Hahn Loeser has a national practice, with a dominant physical presence in the Midwest and a growing practice in Southwest Florida, California, and Illinois.

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