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Shipping and Receiving Coordinator

2 months ago

Grand Rapids, United States Advanced Tooling Systems Full time
Job DescriptionJob Description

Job title: Shipping and Receiving Coordinator 

Reports to: Shop Foreman

Supervisory responsibilities: None 

Summary/objective: The Shipping and Receiving Coordinator position verifies and keeps records on incoming and outgoing shipments and prepares items for shipment by performing job duties to quality and productivity standards. Advanced Tooling Systems (ATS) is in search of a highly motivated individual who is passionate about organization. 

Essential functions:  

  • Clean, tag and package manufactured products prior to shipment
  • Order materials or supplies for shop floor employees
  • Contact and set up outside shipping sources 
  • Receive, identify and log in all items received 
  • Organize pick-up by the carrier specified on the customer’s purchase order, which is conveyed to the shipping coordinator by final inspection via the shipping instructions 
  • Check and sign delivery slips for received items 
  • Assist the shop helpers with unpacking merchandise- verifies the quality and quantity of items against supporting documents 
  • Record damaged or defective items, and inform Foreman/Manager of issues 
  • Accept or return merchandise according to established company procedures 
  • Complete required forms, and ensure proper documentation of all shipping and receiving items 
  • Organize distribution and shipping of merchandise by making necessary verifications against documents, preparing the merchandise and directing shop helpers to move items to the appropriate area 
  • Coordinate local customer pick-ups and shipments with company Driver 
  • Communicate with transportation/logistics companies and suppliers in order to expedite, trace, or return merchandise that does not conform to specifications or purchase orders 
  • Maintain and organize files of shipping records and goods shipped 
  • Trace missing or lost shipments 
  • Ensure that all incoming and outgoing shipments are properly labeled with identifying information and that correlating documents are available with each shipment 
  • Assist with data entry, project follow-up, and writing purchase orders as requested

Required competency, education, and experience:  

  • High school diploma or GED 
  • At least 2 years of related experience 
  • Knowledge of inventory documentation requirements and process 
  • Knowledge of outside shipping source requirements 
  • Knowledge of Microsoft Office- primarily Word and Excel 
  • Detail-oriented and very organized 

Work environment: Office setting in a manufacturing environment. 

Physical demands:  

  • Ability to lift up to 50 pounds 

  • Ability to sit for long periods of time 

  • Regularly required to sit, stand, and walk 

  • Repetitive hand motions 

  • Ability to read, write and speak English competently 

  • Prolonged use of computer 

Position type and expected hours of work: Full time 

Travel: None 

Compensation/Benefits: ATS offers a competitive compensation and benefits package which includes competitive pay, dental insurance, vision insurance, health insurance, short term disability, long term disability, company paid life insurance, voluntary life insurance, 401(k) plan with match, education reimbursement, paid vacation and holidays, and flex spending. 

Other duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. 

ATS is an Equal Opportunity Employer. ATS does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.  All employment is decided on the basis of qualifications, merit, and business need. 

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