Executive Assistant-Private Equity Firm-Infrastructure Team
2 weeks ago
RESPONSIBILITIES
-Travel arrangements and logistics across time zones
-Maintain and update Professionals calendars
-Book and coordinate internal and external meetings
-Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
-Manage conference rooms for meetings
-Breakdown conference room after meetings
-Prepare material, update and edit presentations
-Print, bind and distribute presentations
-Arrange and coordinate internal/external conferences
-Coordinate with Portfolio Companies and Executives
-Handling of confidential information and materials
-Register and update contacts in internal databases
-Expense reporting
-Back-up other EAs
-Coordination of international meetings
-Assist with office-wide projects and events, as needed
REQUIREMENTS
-3+ years of EA experience in finance, consultancy or tech
-Experience and interest in;
-Travel and logistic coordination (domestic and international)
-Heavy calendar management
-Working with databases
-Work in an international environment
-Communicating with executives
-Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word
-Team-minded approach to tasks and projects
-Ability to multi-task and prioritize/re-prioritize as needed
-Service minded with a ”can do” attitude
-Focus on quality and a strong attention to detail
-Flexible style and the ability to seek solutions both independently and as part of a team
-Capable and driven to take initiatives
-Sound commercial judgment
-Strong communication skills
-Strong interpersonal skills (heavy coordination across business lines)
PACKAGE
$115,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily
#ZR
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