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Payroll & HR Admin - TEMP POSITION
2 months ago
Payroll & HR Admin Job Description
Reports to: Director of People & Culture/CEO
Summary/Objectives:The Human Resources / Payroll Administrator conducts the day-to-day processes related to supporting the HR and Payroll functions. The HR/Payroll Administrator maintains employee data in the ADP portal, processes bi-weekly payroll and is the liaison to ADP (Workforce Now), facilitates benefits administration, and is the first point of contact for employees with questions on all HR related information.
Essential Duties: Payroll & Benefits- Ensures ADP portal is updated timely, accurately, and confidentially with all employee changes including new hires, terms, status changes, compensation, titles, etc.
- Prepares and submits weekly and bi-weekly payroll for the organization ensuring compliance with Federal and State wage and hour laws.
- Takes the lead on Time & Attendance administration ensuring time off and timecards have been approved in ADP; provides training to managers and non-exempt employees.
- Conducts administration of 401(k) reporting and remittance for payroll and employer contributions; as well as loans, distributions, enrollments, and contribution changes. Also supports the annual 401(k) Plan Audit.
- Responsible for working with broker and CEO on annual benefits open enrollment process.
- Conducts and ensures required reporting takes place before deadlines for ACA, W-2's, 401(k) 5500. (Partners with ADP Workforce Now on reports & W-2's; Partners with 401(k) provider on 5500).
- Continues to stay abreast of legislative changes related to pay and benefits and brings to manager, requirements and best practices.
- Provides support to employees with payroll and benefits questions.
General HR Administration
- Coordinates tracking annual reviews, ensure that performance management and rewards systems drive and reinforce a culture of high performance, valuing people, teamwork, accountability and innovation.
- Increase manager’s effectiveness in developing their people by providing HR advice, counsel and decisions.
- Assists executive management in the annual review, preparation and administration of the organization’s wage and salary program.
- Maintains employee electronic files, I-9's and record retention program, updates monthly employee newsletter.
- Interprets HR policies and procedures for staff members and makes recommendations to HR colleagues for improvement.
- Administers the employee separation process including but not limited to coordinating final pay via payroll, and guiding manager and employee through the exit process.
- Develops procedures related to HR processes, ensuring smoothness of execution.
- Runs ad hoc reports on HR and payroll data
- Conduct employment verifications.
- May be required to perform other duties as assigned.
- Bachelor's Degree and 3 to 5 years related experience or equivalent combination of experience and training.
- 3 - 5 years or more experience running payroll in ADP Workforce Now and knowledge of wage and hour laws at the Federal and State level.
- Experience supporting an HR department in an administrative capacity required, with exposure to benefits and performance management.
- Knowledge of employee benefits, disability claims process, deductibles, and other benefit terms are highly desirable.
- Must be comfortable working in a standalone environment, self-directed and motivated.
- Excellent communication (written and verbal), interpersonal skills and ability to work effectively with all levels throughout organization.
- High level of professional maturity and ability to be respectful, confidential and appropriate when handling HR-related matters.
- Strong organization skills and the ability to prioritize and see projects.
- Advanced skills in MS Office Suite (Excel, PowerPoint, Word, Outlook)
- Ability to think ‘on your feet’ to create resolutions, multi-task and prioritize assignments.
To learn more about Water Tech Corp, visit: www.WaterTechCorp.com
NOTE: THE PURPOSE OF THE ABOVE JOB DESCRIPTION IS TO PROVIDE POTENTIAL CANDIDATES WITH A GENERAL OVERVIEW OF THE ROLE. IT'S NOT AN ALL-INCLUSIVE LIST OF THE DUTIES, RESPONSIBILITIES, SKILLS, AND QUALIFICATIONS REQUIRED FOR THE JOB. YOU MAY BE ASKED BY YOUR SUPERVISORS OR MANAGERS TO PERFORM OTHER DUTIES. YOU WILL BE EVALUATED IN PART BASED UPON YOUR PERFORMANCE OF THE TASKS LISTED IN THIS JOB DESCRIPTION. THE EMPLOYER HAS THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME. THIS JOB DESCRIPTION IS NOT A CONTRACT FOR EMPLOYMENT, AND EITHER YOU OR THE EMPLOYER MAY TERMINATE EMPLOYMENT AT ANY TIME, FOR ANY REASON.
Status: Non-Exempt
