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Operations and Grant Manager
3 months ago
Grant Management Responsibilities:
- Manages grants, ensuring compliance and reporting, including analysis of grant allowable expenses, budget monitoring, grant billing, documentation, compliance, and reconciling.
- Ensures that the organization's cost allocation plan is incorporated into the monitoring of grants and contracts.
- Assist in the writing of grant requests.
- Works with the Development and Program team to prepare all materials for new and renewed contracts.
- Collaborates with the program team to discuss implications of programmatic activity on existing governmental and other restricted funding.
- Prepares reporting documents to government and all funders, ensuring the timely submission of all grants and related compliance reports.
- Monitor grant expenditures with the assistance of program teams.
- Lead the development of agency grant budgets and the production of monthly financial reports.
- Support monitoring/audit requests by governmental funding agencies.
- Prepares grant budgets and submits electronic payment requests.
- Coordinate with program and development staff in the quarterly review of the programs' operating results and incorporate their involvement in the periodic preparation of necessary budget modifications.
- Implement grant performance measures and the organization's strategic goals and objectives.
- Perform financial analysis.
- Prepares bank deposits.
- Perform budget and expense analysis for program grants monthly and make accounting entries accordingly.
- Assist Finance Contractor in the month-end closing process.
- Reviews and analyzes the bi-weekly payroll and performs related accounting tasks, works with payroll specialist to prepare vouchers based on payroll figures.
- Advises CEO on financial balance, trends, etc.
- Assists in providing information for external auditors.
- Maintains current and accurate accounting records.
- Perform day-to-day accounting functions to properly allocate revenues and expenditures in accordance with funding guidelines and best practices.
- Ensure all data is collected and analyzed and reports are provided and managed in HOSC’s database.
- Utilize constituent relationship management system to document interactions and contact information and assign appropriate communications.
- Collaborate with all team members to ensure program, financial, and data integrity and reporting.
- Assist with employee and volunteer onboarding and support, including background checks, tracking mandatory training, workstations, days off, etc.
- Act as liaison with contractors, including Porte Brown (finance), STC (VoIP), and Outsource Solutions (IT), etc.
- Manages, trains, and develops administrative and operations support staff for the office
- Exercise discretion and independent judgment regarding matters of significance.
- Duties as assigned.
Specific requirements include:
- A minimum of a bachelor’s degree preferred.
- Minimum 4 years of progressive experience in a nonprofit financial role, ideally in management.
- Minimum of 4 years' experience managing grants, ensuring compliance and reporting, budgeting, etc.
- Experience as an employee or board member of a nonprofit organization; must be familiar with nonprofit finance and accounting regulations.
- Demonstrated results in managing complex systems and proven experience negotiating win-win agreements.
- Self-reliant, good problem solver, and results-oriented.
- Energetic, flexible, and proactive; a team leader who can positively and productively impact strategic and tactical finance and administration initiatives.
- Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with HOSC leadership, team, volunteers, and Board of Directors.
- Ability to operate as an effective tactical and strategic thinker and to position communications discussions at both the strategic and tactical levels.
- Collaborative style: experience creating and implementing budgets, policies, procedures, best practices, inclusive culture, and growth strategies.
- Proficiency in Microsoft Excel, Word, PowerPoint, Teams, corresponding Google products, Adobe Acrobat, Salesforce, QuickBooks, CRM systems, and Asana for project management.
- Illinois driver’s license and access to reliable and insured transportation are required.
