Operations and Grants Manager

1 week ago


Arlington Heights, Illinois, United States HandsOn Suburban Chicago Full time
Job Summary

The Operations and Grants Manager is a key role at HandsOn Suburban Chicago, responsible for the financial management and budgeting of the organization. This position contributes to the development of strategic goals and manages office operations, ensuring compliance and timely submission of grants and related reports.

Key Responsibilities
  • Prepare bank deposits and perform budget and expense analysis for program grants monthly.
  • Assist the Finance Contractor in the month-end closing process and review bi-weekly payroll.
  • Advises the CEO on financial balance and trends, and assists in providing information for external auditors.
  • Maintains current and accurate accounting records and performs day-to-day accounting functions.
  • Ensures all data is collected and analyzed, and reports are provided and managed in HOSC's database.
  • Collaborates with team members to ensure program, financial, and data integrity and reporting.
  • Assists with employee and volunteer onboarding and support, including background checks and tracking mandatory training.
  • Acts as liaison with contractors and manages, trains, and develops administrative and operations support staff.
  • Exercises discretion and independent judgment regarding matters of significance.
Grant Management Responsibilities
  • Manages grants, ensuring compliance and reporting, including analysis of grant allowable expenses and budget monitoring.
  • Assists in the writing of grant requests and works with the Development and Program team to prepare all materials for new and renewed contracts.
  • Collaborates with the program team to discuss implications of programmatic activity on existing governmental and other restricted funding.
  • Prepares reporting documents to government and all funders, ensuring timely submission of all grants and related compliance reports.
  • Monitors grant expenditures with the assistance of program teams and leads the development of agency grant budgets.
  • Supports monitoring/audit requests by governmental funding agencies and prepares grant budgets and submits electronic payment requests.
  • Coordinates with program and development staff in the quarterly review of programs' operating results and incorporates their involvement in the periodic preparation of necessary budget modifications.
  • Implements grant performance measures and the organization's strategic goals and objectives.
Requirements
  • A minimum of a bachelor's degree preferred.
  • Minimum 4 years of progressive experience in a nonprofit financial role, ideally in management.
  • Minimum of 4 years' experience managing grants, ensuring compliance and reporting, budgeting, etc.
  • Experience as an employee or board member of a nonprofit organization; must be familiar with nonprofit finance and accounting regulations.
  • Demonstrated results in managing complex systems and proven experience negotiating win-win agreements.
  • Self-reliant, good problem solver, and results-oriented.
  • Energetic, flexible, and proactive; a team leader who can positively and productively impact strategic and tactical finance and administration initiatives.
  • Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with HOSC leadership, team, volunteers, and Board of Directors.
  • Ability to operate as an effective tactical and strategic thinker and to position communications discussions at both the strategic and tactical levels.
  • Collaborative style: experience creating and implementing budgets, policies, procedures, best practices, inclusive culture, and growth strategies.
  • Proficiency in Microsoft Excel, Word, PowerPoint, Teams, corresponding Google products, Adobe Acrobat, Salesforce, QuickBooks, CRM systems, and Asana for project management.
  • Illinois driver's license and access to reliable and insured transportation are required.
Work Environment

This is a collaborative, hybrid work environment. The position may require early mornings, evenings, and weekends. Flexible work from home options are available.



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