Administrative Assistant Full Time

2 weeks ago


Syracuse, United States Wai Lin Communication Services Inc. Full time
Job DescriptionJob Description

Duties:

  • Coordinate and schedule people coming in to use the lab in this office.
  • Schedule tours of the lab
  • Receiving and keeping inventory of the equipment that is coming and going at the lab and in the office.
  • Receiving and shipping out packages
  • Answer phone calls, take messages, and respond to inquiries and working with all clients for this shop
  • Provide administrative support to ensure efficient operation of the office
  • Greet and assist visitors in a professional and friendly manner
  • Perform general clerical duties, including photocopying, faxing, mailing, and filing
  • Schedule and coordinate meetings, appointments, and travel arrangements for staff
  • Assist with event planning and coordination
  • Proofread documents for grammar, spelling, and punctuation errors
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Coordinate and schedule people coming in to use the lab in this office.

 

Skills:
- Excellent customer support skills with the ability to handle inquiries in a professional manner
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Proficient in file management to ensure accurate record keeping
- Experience in event planning and coordination for successful execution of company events
- Attention to detail with excellent proofreading skills to maintain accuracy of documents
- Knowledge of front desk operations to provide effective receptionist duties
- Typing proficiency to efficiently handle data entry tasks
- Experience with Telecommunications, Information Technology, Engineering or Project Management is a plus
- Familiarity with phone systems for effective call handling
- Ability to adapt to computerized systems for streamlined administrative processes



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