Director of Budget and Administration
2 weeks ago
Job Description
As a member of the Libraries’ senior management team, the Director of Budget and Administration will collaborate closely with the Dean and the leadership team to set financial and budgetary priorities in alignment with enterprise resource issues (e.g., human resources, space, and other infrastructure investments such as IT). They will also oversee the Employee Services department, and the Budget department which includes budget, business office, purchasing, mail distribution and supplies, payroll, and student employment. This position requires a collaborative, strategic, service-oriented individual with strong organizational skills who can multitask in a dynamic environment with deadlines. Reporting to the Executive Director of Operational Excellence, the Director of Budget and Administration is responsible for development, oversight, interpretation, and application of university and government policies in the administration of the Libraries’ budget, payroll, and student employment, and employee services. Qualifications Bachelor’s degree in business, accounting or related field, with three plus years of recent relevant experience working in an academic environment.Advanced degree preferred.Strong organizational skills with the ability to work independently, prioritizing workload under pressure of competing assignments and converging deadlines.Strong attention to detail with a high degree of accuracy.Strong analytical, mathematical, and problem-solving skills.Ability to work collaboratively and cooperatively with Libraries personnel at all levels.Ability to respond flexibly and positively in all circumstances, working calmly under pressure.Ability to exercise good judgment and discretion about sensitive and confidential information.Good oral and written skills with the ability to communicate complex information to a diverse audience in an understandable manner. Create presentations and lead discussions around budget issues.Maintain strong customer/patron focus. Job Specific Qualifications Extensive knowledge of and proficiency in various spreadsheet, database and financial analysis software requiring a high level of computer literacy and aptitude. Must be able to create queries and validate data before disseminating.Extensive use and understanding of the General Ledger and Budget Planning System are desirable.Ability to generate accurate financial summaries.Knowledge of personnel processes and legal governanceSolid understanding of DEIAB principles. Responsibilities BUDGET· Prepares annual budget and works with libraries leadership team to allocate the budget to where it is required the most.Prepare and monitor budget reporting for all departments that provide indicators of adherence to budget.Develops proforma budgets and long-range budget forecasts for the Libraries.Oversees budget transactions as they relate to each department throughout the year.Develops estimated final projections and plans where necessary because of possibly exceeding the budget.Creates capital expenditure requests for University Budget Office and presents the materials to the Dean, Executive Director, and the Budget Office.Creates reports that show financial and budget related information.Assists in year-end closing of Libraries budget as well as annual carryover calculations.Oversee and manage payroll budget for all full/time part-time staff at SU Press, Law library and SU Libraries.ANALYSIS Responsible for maintaining comprehensive and timely information to support financial analysis and budget status reporting.Identifies and researches questionable entries or omissions to make timely requests for correction for financial statement presentation.Performs budget analysis, examines budget proposals and long-range plans for completeness, accuracy and consistency with established procedures and organizational objectives.Analyzes budget reports for anomalies, inconsistencies and trends affecting budget needs.Analyzes monthly budgeting and accounting reports to maintain expenditure controls.Analysis of retention, workflow, and timeframes in an effort to reduce the Employee Hiring cycle.MANAGEMENTOversee and manages daily operations of the Business Office which includes the supervision of a Budget Analyst, Supplies and Purchasing Coordinator and student employees.Oversee and manage Employee Services and work with University HR to ensure Libraries’ processes are consistent with University HR.Oversee and manage Budget and Administration Analyst which includes all responsibilities relating to payroll operations for all full/part time staff and student employees of the Law Library, SU Press, and SU Libraries.Oversee all Title IX, Leaves, PIPs and employee conflicts, being guided by and working with the Libraries’ Senior HR Business Partner.Function as the principal administrative liaison to central HR leadership.Oversees complex and confidential issues related to employment, compensation, appointment letters, and employee relations.Oversee the hiring process, professional development, and the librarian promotion cycle. GRANTS, DONATIONS, AWARDS Ensure that all grant monies are properly spent. Track and report out when evidence shows problems may occur.Ensure that all donations are used properly. Encourage the department owners to spend their donations. Track and report out when evidence shows problems may occurEnsure that all student awards are paid out promptly and that the organization giving the award has properly told the student what to expect and whether financial aid will be involved or not.
Other duties as assigned.
Keywords: SU Libraries, SU Library, Library, Libraries Physical Requirements Not Applicable Tools/Equipment Not Applicable
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