Office and Global Education Administrator

3 weeks ago

Los Angeles, United States DeToledo High School Full time
Job DescriptionJob Description

Office and Global Education Administrator

Reports to: Director of Administration & Director of Global Education

Broad Function:

This position exists to coordinate and facilitate the administrative functions of the School Office and the Global Education Department. The scope of work includes a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; coordinate communication between administrators, personnel, parents, students, and the general public; as well as the preparation, coordination, and management of Global Education processes for the Director/Associate Director of Global Education, which includes creating itineraries, booking venues, distributing & gathering required paperwork for travel, coordinating appointments for interviews, and other project work as assigned.

Responsibilities:

Office Administrator Primary Duties:

· Coordinating and calendaring (setting) appointments

· Oversee, coordinate and perform day to day school administrative functions

· Work with the Head of School and CFOO with respect to Board of Director meetings

· Handle school newsletters, memos and agendas and notification systems

· Staff the reception area and direct visitors and parents to correct school personnel

· Warmly greet school visitors

· Performs miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail

· Compose and manage correspondence, conducting extensive mail merges

· Answer telephone calls and transfer calls to the appropriate recipients

· Coordinating with the Director of Administration on project work per school event/upcoming program/field trips

· Provide direct administrative assistance for assigned faculty, staff, and/or department when needed

· Ascertain the confidentiality and integrity of information received through board of director and department meetings

Additional responsibilities

· Enter and maintain database on inquiries to the school using Rediker Software

· Post information in daily bulletin as needed or requested

· Format and print materials, as needed

· Attend department meetings and prepare agendas and/or materials as requested

· Run queries and research as requested

· Projects and tasks assigned by Office Manager or school administrators

· Maintain confidential records, and confidential communications.

· Assist with functions related to standardized assessments.

Responsibilities:

Global Education Primary Duties:

· Coordinate and set appointments for Director/Associate Director Global Education with students and parents.

· Coordinating calendar for Director/Associate Director for group meetings before trips.

· Updating all Global Education forms within school requirements.

· Update, distribute, collect and process incoming applications for Global Education programs.

· Create mail merge for decision letters and other inquiries as requested by manager.

· Book group visits to requested venues, lodging, etc.

· Distribute itineraries to students and parents both physically and digitally.

· Track information and create reports for department.

· Answer Global Education inquiries via phone, email, or by letter.

Additional responsibilities

· Enter and maintain Global Ed information on school database.

· Maintain hard copy files on all inquiries and applications.

· Format and print materials, as needed.

· Attend department meetings and prepare agendas and/or materials as requested.

· Prepare all reports as requested.

· Run queries and research as requested.

· Other projects as assigned/requested.

 

Overall Knowledge, Skills and Abilities:

● Enthusiasm for mission and vision of de Toledo High School and strong commitment to embrace and promote its culture.

● Strong familiarity with independent school sector and/or the Jewish community.

● Strong organizational skills sufficient to handle multiple projects, details, and deadlines simultaneously; strong ability to prioritize.

● Must be technology oriented (able to learn new systems quickly and effectively).

● Strong interpersonal and communication skills with people at all levels and in all settings.

● Proficiency with Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook, Publisher, Google Docs, Sheets and Slides; other school software and databases.

● Collegially inclined with peers; a willing communicator and collaborator; enthusiastic team player.

● Comfortable working within a fast-paced dynamic school environment.

● Unquestionable personal integrity, excellent judgment, sound instincts, diplomacy and patience.

All work performed by this position is to be done at school in an assigned office or on campus, and not in a home office. Position also is required to use school property (i.e. assigned computer vs. a personal computer.)

Salary Range: $25-$28 per hour DOE

Benefits include: 100% employer paid medical and dental, plus 50% for 1 dependent; vision; an annual and generous 403(b) match; all Federal holidays plus up to 12 Jewish Holy Days paid per year; 4 weeks Paid Time Off.

 About de Toledo High School:

Founded in 2002, de Toledo High School (formerly New Community Jewish High School) is an independent Jewish community high school located in West Hills, CA. It is a vibrant and academically rigorous school community where intellectual imagination and ethical action are inseparable. We seek to shape students into persons of character who will be respectful, knowledgeable, and collaborative leaders who conduct themselves in accordance with ethical standards. At dTHS, every student may strive to be both an A+ student and an A+ human being. Our mission is to raise a new generation of Jewish leaders for whom Jewish values and tradition shape and guide their vision and for whom knowledge creates possibilities for moral action, good character and shalom.

dTHS prides itself on having co-curricular offerings which include our Global Jewish Education programs, Medical Science Academy, athletics, visual and performing arts, engineering, robotics, and a host of other exemplary programs allowing dTHS students to explore, achieve, and thrive. Amongst the professional staff, all who are considered faculty at dTHS as we all teach our students, we have built a collegial and collaborative work environment whose sole focus is on delivering our mission.

Qualified candidates regardless of faith are encouraged to email a cover letter and resume to careers@dths.org.  For more information, please visit www.dths.org.

 

 

Company DescriptionAbout de Toledo High School:
Founded in 2002, de Toledo High School (formerly New Community Jewish High School) is an independent Jewish community high school located in West Hills, CA. It is a vibrant and academically rigorous school community where intellectual imagination and ethical action are inseparable. We seek to shape students into persons of character who will be respectful, knowledgeable, and collaborative leaders who conduct themselves in accordance with ethical standards. At dTHS, every student may strive to be both an A+ student and an A+ human being. Our mission is to raise a new generation of Jewish leaders for whom Jewish values and tradition shape and guide their vision and for whom knowledge creates possibilities for moral action, good character and shalom. For more information, please visit www.dths.org.Company DescriptionAbout de Toledo High School:\r
Founded in 2002, de Toledo High School (formerly New Community Jewish High School) is an independent Jewish community high school located in West Hills, CA. It is a vibrant and academically rigorous school community where intellectual imagination and ethical action are inseparable. We seek to shape students into persons of character who will be respectful, knowledgeable, and collaborative leaders who conduct themselves in accordance with ethical standards. At dTHS, every student may strive to be both an A+ student and an A+ human being. Our mission is to raise a new generation of Jewish leaders for whom Jewish values and tradition shape and guide their vision and for whom knowledge creates possibilities for moral action, good character and shalom. For more information, please visit www.dths.org.

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