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Executive Administration Assistant

1 month ago

Delray Beach, United States Campbell Property Management Full time
Job DescriptionJob Description

GREAT OPPORTUNITY FOR AN INDIVIDUAL LOOKING TO BREAK INTO THE PROPERTY MANAGEMENT FIELD

 

Reporting to the Property Manager, the Administrative Assistant will assist in managing the daily activities of multiple associations within one community. The Incumbent is responsible for coordinating office activities including scheduling appointments with vendors, board Members and residents, delegating work orders, providing information to callers, taking meeting minutes, and providing general administrative support.

 

 

· Outstanding organizational and follow-up skills with extreme attention to detail. Excellent written and verbal communication.
· Take notes and/or transcribes from voice recordings to create draft minutes of all Board meetings; distributes to appropriate personnel. · Establish, maintain and, when necessary, revise the filing system.
· Screen telephone calls and visitors, ascertaining who can be re-directed.
· Manage an average of 700 calls per month.
· Perform a broad range of administrative details, requiring initiative and judgment to make independent decisions.
· Maintain calendar for the Property Manager, regularly arranging meetings, conferences, and appointments.
· Create and close work order requests. · Follow up on all assignments and work orders delegated to vendors and maintenance staff as to status, expected completion date, etc.
· Ability to effectively present information and respond to questions from Board members, residents, vendors, and Property Manager.
· Ability to solve practical problems and deal with a variety of situations where only limited standardization exists.
· Serves as a liaison between vendors, residents, and Board Members. Excellent time management· Resolve and follow-up on all complaints / issues. New management. Lease or lease extensions application and input of new resident information.
· Understand and abstract / research association documents.
· Any other duties/tasks as directed by Property Manager

MUST HAVE PRIOR ADMINISTRATIVE EXPERIENCE PROJECT MANAGEMENT EXPERIENCE IS A PLUS

 

 

Work Schedule: Mon- Fri 7:30 am - 4:30 pm

Pay Scale: Up to $27 DOE

 

 

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE BOYNTON BEACH AREA

Company DescriptionFrom our beginnings as a small, family-owned maintenance business started by William B. Campbell, Sr., we’ve grown into one of the largest and most experienced property management companies in South Florida. Campbell Property Management remains a 100% locally owned business exclusively serving South Florida. Over 95% of our new business comes from referrals and word of mouth, and we have 60+ clients that have been with us for more than 15 years.Company DescriptionFrom our beginnings as a small, family-owned maintenance business started by William B. Campbell, Sr., we’ve grown into one of the largest and most experienced property management companies in South Florida. Campbell Property Management remains a 100% locally owned business exclusively serving South Florida. Over 95% of our new business comes from referrals and word of mouth, and we have 60+ clients that have been with us for more than 15 years.