Executive Legal Secretary

2 weeks ago


New York, United States ASCEND HIRE INC Full time
Job DescriptionJob Description

A prestigious midtown law firm seeks an experienced, professional, proactive Legal Secretary with at least 3-5 plus years of experience in a law firm setting.Excellent Opportunity for an Experienced Legal Secretary
The qualified candidate will perform the following responsibilities including, but not limited to:

"    Transcribe, prepare and manage correspondence
"    Photocopy, scan and fax documents
"    Draft new business/matter memos, engagement letters and editing such documents
"    Apply styles using templates
"    Organize and coordinate meetings, conference calls and travel arrangements
"    Maintain schedules and Outlook calendars
"    Arrange and confirm appointments
"    Enter and edit attorney(s) time using Elite/3E or similar system
"    Client billing
"    Set up and maintain filing systems
"    Screen calls and office visitors

Abilities and skills required:

"    Proficient in spelling, punctuation, grammar and other English language skills
"    Strong proficiency with proofreading
"    Proficient in Microsoft Word, Outlook; Excel, Elite/3E
"    IManage experience is preferred
"    Exercise good judgment
"    Ability to multi-task and prioritize workload, as well as anticipate the needs of assigned attorneys
"    Active listener and ability to follow directions
"    Strong attention to detail
"    Articulate and polished when interacting with others and main professionalism under stress

"    Diplomacy when interfacing with supervisors, subordinates, clients and vendors
"    Demonstrates effective verbal, written, listening, and presentation communication skills
"    Excellent telephone etiquette
"    Ability to keep all information confidential
"    Demonstrate organizational skills and exert effort to influence attorneys to be organized

Hybrid Role 4days in the office and one day remote that can change to more remote days



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