Legal Secretary

1 month ago

New York, United States AMS Staffing, Inc. Full time
Job DescriptionJob Description

Please send resume in WORD format should you be interested in the following Legal Secretary (contract) position located in New York, NY. This is an open-ended contract position with a possibility of going full-time. The hourly pay range for this position is $40-45/hr as a 1099 or $30-35/hr as a W2. Please pass along to your colleagues if youre not interested as we do pay referral fees.

Job Title:Legal Secretary (open-ended contract position with possibility of going full-time)

Location: NYC

Work Environment:100% in office

Hourly rate:$40-45/hr 1099 or $30-35/hr W2

Bachelor Degree required:HIGHLY Preferred

Referral Fee: $500 -Refer qualified colleague, friends, or family

At least 5 years experience in Transactions & Disputes required

C-Suite experience is a must

The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling heavy client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.

As a Legal Secretary, your duties will include but not be limited to:

  • Prepares, edits, and proofreads a variety of documents, e.g. correspondence, agreements, pleadings, spreadsheets and presentations.Manages and assists with complex document production.May require use of transcription/dictation equipment.
  • Works independently and takes ownership of projects at the direction of timekeepers.
  • Delegates/inputs time entry, tracks WIP and A/R, reviews and edits pre-bills for submission to accounting.
  • Exercises judgment and delegates administrative tasks (locally and remotely) as needed to the appropriate firm resources, e.g., Business Center, VPC, FAST, Billing Team Specialists, other Legal Practice Specialists and/or Legal Team Specialists/Legal Team Assistants.When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion.
  • Maintains calendars to include coordination and scheduling meetings, depositions, conference calls and WebEx, sends calendar invites and reminders, reserves conference rooms/off-site venues and visitor offices, tracks deadlines and status of cases/matters, and updates Docketing Department on court deadlines.
  • Coordinates travel arrangements with firm-designated travel agencies.
  • Works with Records and Accounting on New Business intake to request new files, client/matter numbers, and assist with the conflicts process.Works with teams to consolidate and organize files at the close of the matter.
  • Answers telephones taking detailed messages.At request of timekeepers, provides follow up and interacts with clients, outside counsel and others.
  • Maintains and updates contact lists, creates labels from lists and coordinates mailings as directed by timekeepers.
  • Retrieves information from various online resources and databases.
  • Receives, sorts and distributes daily incoming mail and packages (e.g., UPS, Federal Express, hand deliveries) on behalf of timekeepers.
  • Assists with administrative tasks related to timekeeper compliance requirements and professional organizations.
  • Maintains confidential information in a professional and trustworthy manner.
  • Other duties as assigned.

Skills & Competencies:

  • At least 5 years experience in Transactions & Disputes
  • C-Suite experience is a must
  • Administrative and clerical experience
  • Must have intermediate to advanced technical skills in Microsoft Office
  • Experience with clients and how to anticipate needs
  • Must be able to handle calendars, conferences, and lots of scheduling
  • Strong organizational, delegation, and communication skills are required to accommodate a fast-paced environment
  • Excellent attention to detail


Qualifications & Required Experience:

Education:

  • High School or GED
  • Bachelors Degree strongly preferred

Experience/Skills:

  • At least 5 years experience in Transactions & Disputes
  • C-Suite experience is a must
  • Administrative and clerical experience
  • Must have intermediate to advanced technical skills in Microsoft Office
  • Experience with clients and how to anticipate needs
  • Must be able to handle calendars, conferences, and lots of scheduling


  • Legal Secretary

    2 days ago

    New York, United States The Forum Group Full time

    Our law firm is seeking a professional legal secretary to oversee a range of administrative and secretarial tasks. As the legal secretary, your principal goal is to support attorneys by performing a range of clerical duties including attending court proceedings, researching case information, scheduling meetings, and filing legal documents.In addition to...

  • Legal Secretary

    2 days ago

    New York, United States The Forum Group Full time

    Our law firm is seeking a professional legal secretary to oversee a range of administrative and secretarial tasks. As the legal secretary, your principal goal is to support attorneys by performing a range of clerical duties including attending court proceedings, researching case information, scheduling meetings, and filing legal documents.In addition to...

  • Legal Secretary

    2 days ago

    New York, United States The Forum Group Full time

    Our law firm is seeking a professional legal secretary to oversee a range of administrative and secretarial tasks. As the legal secretary, your principal goal is to support attorneys by performing a range of clerical duties including attending court proceedings, researching case information, scheduling meetings, and filing legal documents.In addition to...

  • Legal Secretary

    2 weeks ago

    NEW YORK, United States Phaxis LLC Full time

    Midtown law firm has opening for a Bankruptcy Legal Secretary. Two or more years of Bankruptcy experience. Legal law firm experience from a law firm is preferred. Professional, good personality, reliable, detail oriented, smart, picks up quickly, able to multitask and good communication. Experience as a Secretary or Administrative Assistant.

  • Legal Secretary

    3 days ago

    New York, United States TBG | The Bachrach Group Full time

    Title: Legal Secretary - Employment Law Firm with Union BenefitsAre you detail-oriented, organized, and passionate about providing administrative support in a dynamic legal environment? Our client is a leading employment law firm dedicated to advocating for workers' rights. They are currently seeking a skilled Legal Secretary to contribute to our mission of...

  • Legal Secretary

    3 days ago

    New York, United States TBG | The Bachrach Group Full time

    Title: Legal Secretary - Employment Law Firm with Union BenefitsAre you detail-oriented, organized, and passionate about providing administrative support in a dynamic legal environment? Our client is a leading employment law firm dedicated to advocating for workers' rights. They are currently seeking a skilled Legal Secretary to contribute to our mission of...

  • Legal Secretary

    3 days ago

    New York, United States TBG | The Bachrach Group Full time

    Title: Legal Secretary - Employment Law Firm with Union BenefitsAre you detail-oriented, organized, and passionate about providing administrative support in a dynamic legal environment? Our client is a leading employment law firm dedicated to advocating for workers' rights. They are currently seeking a skilled Legal Secretary to contribute to our mission of...

  • Legal Secretary

    3 weeks ago

    New York, New York, United States Qlarant Full time

    WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity...

  • Junior Legal Secretary

    2 weeks ago

    New York, United States Randstad North America, Inc. Full time

    Exciting Opportunity: Junior Legal/ Secretarial Manager in New York City Are you ready to take your legal and secretarial skills to the next level? Join a dynamic team in New York City and play a vital role in managing legal affairs and company secre Legal, Secretary, Junior, Business Services, Staffing, SEC

  • Legal Secretary

    1 week ago

    New York, United States Randstad North America, Inc. Full time

    Are you a dynamic professional seeking an opportunity to excel in a prestigious legal environment? We are seeking a highly motivated and detail-oriented individual to join our client's team as a Legal Administrative Assistant. This client has a commi Legal, Secretary, Staffing

  • Legal Secretary

    4 weeks ago

    New York, United States Addition Management Full time

    Position: Legal SecretaryLocation: Midtown, NYC (Hybrid)Salary: $82K - $87K + OT + BonusPrestigious NYC Law Firm Seeks New Legal Secretary to Join Their Team!Responsibilities:Transcribe, prepare and manage correspondencePhotocopy, scan and fax documentsDraft new business/matter memos, engagement letters and editing such documentsApply styles using...

  • Legal Secretary

    4 weeks ago

    New York, United States Addition Management Full time

    Position: Legal SecretaryLocation: Midtown, NYC (Hybrid)Salary: $82K - $87K + OT + BonusPrestigious NYC Law Firm Seeks New Legal Secretary to Join Their Team!Responsibilities:Transcribe, prepare and manage correspondencePhotocopy, scan and fax documentsDraft new business/matter memos, engagement letters and editing such documentsApply styles using...

  • Legal Secretary

    4 weeks ago

    New York, United States Addition Management Full time

    Position: Legal SecretaryLocation: Midtown, NYC (Hybrid)Salary: $82K - $87K + OT + BonusPrestigious NYC Law Firm Seeks New Legal Secretary to Join Their Team!Responsibilities:Transcribe, prepare and manage correspondencePhotocopy, scan and fax documentsDraft new business/matter memos, engagement letters and editing such documentsApply styles using...

  • Legal Secretary

    1 month ago

    New York, United States Litchfield Cavo LLP Full time

    Job DescriptionJob DescriptionLitchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 35 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and...

  • Legal Secretary

    1 month ago

    New York, United States Silverman Shin & Schneider PLLC Full time

    **Qualifications** - College degree or equivalent experience - Strong organizational and communication skills - Self-starter **Responsibilities**: - Provide administrative support to attorneys and legal staff - Prepare legal documents, such as pleadings, briefs, and motions - Assist with document organization and management using iManage or similar...

  • Legal Secretary

    2 weeks ago

    New York, United States TBG | The Bachrach Group Full time

    Job Responsibilities:Preparing court statements and formsDictating Lawyers’ audio files and written notesManaging records, projects and calendars to make sure everything functions smoothlyTranscribing and proofreading legal documentsIndexing and updating pleadings and discovery bindersCollecting and delivering documentsManaging diaries and making travel...

  • Legal Secretary

    2 weeks ago

    New York, United States TBG | The Bachrach Group Full time

    Job Responsibilities:Preparing court statements and formsDictating Lawyers’ audio files and written notesManaging records, projects and calendars to make sure everything functions smoothlyTranscribing and proofreading legal documentsIndexing and updating pleadings and discovery bindersCollecting and delivering documentsManaging diaries and making travel...

  • Legal Secretary

    2 weeks ago

    New York, United States TBG | The Bachrach Group Full time

    Job Responsibilities:Preparing court statements and formsDictating Lawyers’ audio files and written notesManaging records, projects and calendars to make sure everything functions smoothlyTranscribing and proofreading legal documentsIndexing and updating pleadings and discovery bindersCollecting and delivering documentsManaging diaries and making travel...

  • Legal Secretary

    4 weeks ago

    New York, United States Belkin · Burden · Goldman, LLP Full time

    Belkin Burden Goldman, LLP, a premier New York City real estate firm with headquarters near Grand Central Station, is seeking a highly motivated and intelligent legal secretary. This is a fantastic opportunity to join a seasoned real estate law firm with a leading reputation in the industry with very competitive benefits. The position is full-time and...

  • Legal Secretary

    4 weeks ago

    New York, United States Belkin · Burden · Goldman, LLP Full time

    Belkin Burden Goldman, LLP, a premier New York City real estate firm with headquarters near Grand Central Station, is seeking a highly motivated and intelligent legal secretary. This is a fantastic opportunity to join a seasoned real estate law firm with a leading reputation in the industry with very competitive benefits. The position is full-time and...