IT Executive Assistant

2 weeks ago

Cambridge, United States Della Infotech Inc. Full time
Job DescriptionJob Description

Job Description:

(1) Executive Assistant for CIO; and (2) Administrative Coordinator for the Information Technology Department.
(1) For the CIO, this position provides personal administrative support such as managing the CIO’s very busy calendar/schedule; scheduling leadership, committee and team meetings; collecting, developing, and organizing information; composing and editing correspondence, presentations, and documents; and more.
(2) For the 35 person IT Department, this position is responsible for performing various administrative and financial management functions, including coordination for: procurement, contract management, administrative support to IT related committees and project teams; communication with vendors and other external parties; invoice processing; general ledger transactions; and scheduling meetings

Manages the CIO’s calendar and responds to scheduling needs and requests from both internal and external sources

• Schedules leadership, committee and team meetings

• Collects, develops, and organizes information

• Composes and edits correspondence, presentations, documents and more.

• Schedules and plans departmental meetings and events

• Communicates closely with vendors and other external parties; acts as department liaison and primary point of contact for individuals outside of HKS

• Coordinates candidate interviews/external party visits and communication

• Maintains departmental record keeping and filing, including contracts and confidential personnel and financial data

• Supports procurement and contracting processes for school-wide purchases of software, hardware and leased computers. This includes working with the various departments regarding the planning and budgeting of their leased personal computers.

• Supports, documents, and communicates on behalf of working groups and task forces (Information Technology Advisory Group, IT Affinity Group, Risk Management Committee, etc.)

• Receives, routes, prepares, and monitors department’s financial transactions using Harvard’s financial systems; prepares information for budget analysis

• Stocks/inventories departmental supplies, routes mail, maintains departmental technologies (copier, fax, printer)

Basic (Required minimum) Qualifications:

• Minimum of 3 years executive or office administrative experience

 

Additional Qualifications:

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

• Experience in a high profile environment providing complex administrative support

• Excellent oral and written communication skills

• Ability to prioritize and manage multiple and ongoing demands

• Excellent attention to detail

• Ability to effectively work and communicate with a variety of personalities, skills, and levels

• Results oriented

• Ability to demonstrate personal initiative and creative problem solving

• 5 plus years of experience preferred

• Experience with financial management and accounting

 

Additional requirements:

Bachelor’s degree preferred

 

Company DescriptionDella Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.Company DescriptionDella Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.

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