Purchasing Assistant
4 weeks ago
New Tech Global is currently seeking a Purchasing Administrative Assistant for a contract role in Houston, TX.
Overview
- Processes PO/non-PO invoices through the system with correct coding.
- Invoice escalation, resolution, and investigation in case of discrepancies.
- Verifies invoices for proper receiving approval, purchasing authority and appropriate supporting documentation, including purchase order.
- Monitors purchase order balances for invoices in process and effectively communicates with stakeholders when those orders need action taken to facilitate 3-way matching.
- Handles vendor calls and vendor emails.
- Helps maintain invoice holding Report.
Qualifications
- Strong computer skills, problem solving skills, flexibility, excellent interpersonal skills and the ability to work well with all levels of the organization as well as outside guests and vendors.
- Ensure a safe working environment during all operations and tasks.
- Take part in office safety initiatives.
- Field phone calls, distribute mail, and provide administrative support to departments.
- Maintain and complete expense reports.
- Periodic review of vendor statements for outstanding invoices/balances.
- Ability to work independently with minimal supervision.
- Flexibility to adapt to changing priorities and direction in a dynamic work environment.
- High School Diploma or equivalent; Associates degree a plus
- Basic knowledge of the procurement and invoicing cycle of an operation.
- 2-5 years experience in an administrative role and/or office setting.
- Proficiency in MS Office suite of products; Word, Excel, PowerPoint.
- Ability to multi-task; prioritize daily work assignments and manage time wisely.
- Strong organizational skills and attention to detail.
- Ability to respond appropriately to sensitive situations and information.
- Maintain confidentiality.
- Exceptional interpersonal and customer service skills including the ability to work well with both internal and external customers.
- Ability to work a weekly hybrid schedule of 4 days in office/1 day remote.
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