Administrative Assistant

4 months ago

Levittown, United States Northeast College of Health Sciences Full time
Job DescriptionJob Description

TITLE: Administrative Assistant, Long Island Campus

DEPARTMENT: Doctor of Chiropractic

DIVISION: Academic Affairs

STATUS: Non-Exempt, Monday through Friday

Hourly rate: $25.00 to $27.00 an hour

BENEFITS:

  • Flexible Work Arrangements Available (where applicable, based on position)
  • Medical Dental Vision Health Savings Account Flexible Spending Account
  • College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays
  • TIAA Retirement with 8% college contribution after one year of employment
  • Free EAP Counseling Services Free Chiropractic Care

General Description

The Administrative Assistant serves as the primary support position for the educational program at the Long Island campus. The Administrative Assistant performs administrative support duties common to academic teaching departments as determined by the department head and is responsible for assisting with daily operations, coordination of paperwork and schedules for faculty/staff interviews/onboarding, organizes events, meetings, enrollment events, and ensures educational equipment and technology is available and in good working order. The position is a full-time in-person appointment requiring 35 hours per week of service to the College.

Organizational Relationships

  • Reports to the Long Island Campus Director.

Specific Duties and Responsibilities for Online Programs

  1. This position works collaboratively with the Long Island Campus Director and Assistant Dean of Clinical Education to provides administrative support to an academic teaching department by scheduling academic appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.
  2. Assists faculty by answering questions and providing information, locating desired information and materials, typing, collating, or otherwise assisting in test preparation, preparing and/or proofreading documents, correspondence, and other material, obtaining desk copies of textbooks.
  3. Assists students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, etc. using established guidelines (information in course catalogs, departmental and college documents, and established policies and procedures).
  4. Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department.
  5. Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.
  6. May assist with the collection of credentials and other required material during searches. Assists Human Resources to coordinate paperwork and schedules for faculty/staff interviews/onboarding.
  7. Supports the administrative business functions of the department by organizing the faculty course evaluation process, maintain databases, preparing College forms as directed, scheduling the use of classrooms, facilities, or meeting rooms, and maintaining the security of classrooms, labs, equipment, and records.
  8. Ensures educational equipment and technology is available and in good working order. Notifies Campus Director of technology problems or additional needs in a timely manner to ensure continuity of educational resources.
  9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
  10. Remains competent and current by attending professional development training sessions as directed by the Department Head.
  11. Supports the department by performing all other duties as assigned by the department head.

Methods of Accountability

  1. Performance evaluations by the Long Island Campus Director.
  2. Satisfaction of faculty and staff with the management of departmental services.

Mental and Physical Requirements
  1. Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required.
  2. Must have a working knowledge of or the ability to learn and use database applications, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the College.
  3. Must know how to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations.
  4. Effective verbal and written communication skills are required.
  5. Must be able to train, assign work, and review the work of student workers.
  6. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Education and Experience

An associate degree with two years of general office experience or an equivalent combination of education and general office experience is required. Experience in higher education environment preferred.

Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person’s unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees, including those belonging to groups that have been historically underrepresented in higher education.

If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: humanresources@northeastcollege.edu

* Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing.

Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.

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