Front Office Assistant

2 weeks ago

Oklahoma City, United States National Healthcare Solutions, Inc. Full time
Job DescriptionJob Description

POSTION SUMMARY

The Front Office Assistant is responsible for overseeing greeting and welcoming visitors while ensuring that the reception area and visitors conference rooms are well-kept and maintained. This role assists with employee engagement and onboarding activities and HR/Admin projects as needed.

It is critical this person have strong communication skills, understand the importance of establishing incredible customer and employee experiences and be comfortable acting as a trusted liaison for employees and customers for the supported organizations.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Welcome and greet visitors.
  • Handle and transfer incoming telephone calls to the proper individuals as needed.
  • Manage the relationship with the building property management office and communicates the team of any building announcements.
  • Act as a liaison on behalf of Human Resources, Operations and Marketing to welcome new employees by preparing stationary, ensure building and office access, track and set up new equipment, and more.
  • Assist in set up for meeting rooms for business needs.
  • Orders and maintain inventory of office supplies.
  • Coordinates logistics for out of town visitors such as booking a hotel room, taxi, order lunch and more.
  • Collects the mail from the mailbox and assist with the inter-office mailing.
  • Manage calendars for managers and the conference room.
  • Manage the relationship with external vendors including catering companies for on-site meetings and events, office cleaning and more.
  • Maintain the breakroom organization and cleanliness.

MINIMUM QUALIFICATIONS

  • Strong verbal and communication skills.
  • Superb customer service skills.
  • Highly organized with flawless attention to detail.
  • Good at prioritizing and meeting deadlines.
  • Strong team orientation with focus on team success.
  • Willing and able to support other team members when needed.
  • Self-starter, ability to manage multiple projects on tight deadlines and make some decisions independently.
  • Proficient computer skills including Word and Excel.
  • Knowledge of ADP or HRIS systems preferred but not required.

TO ALL RECRUITMENT AGENCIES: The Company and its affiliates do not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings, to our careers sites, or to any employees of the Company or its affiliates. We are not responsible for any fees related to unsolicited resumes.

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