Patent Administrative Assistant

2 weeks ago


New York, United States Winston Client - Law Firm Full time
Job DescriptionJob Description

2+ years Intellectual Property experience. PREFER  Patent. . This position will support the patent prosecution department across all offices with all aspects of patent prosecution administrative matters and will operate as part of a team to provide a high level of service to both attorneys and clients. This position requires in-office presence five days a week and will report to the Manager of Patent Prosecution and Trademark Services.

ESSENTIAL JOB FUNCTIONS:

· Supports the patent prosecution department with all aspects of patent prosecution administrative matters.

o Handles the day-to-day administrative functions and provides general clerical support to the patent prosecution attorneys and paralegals.

o Prepares draft reporting letters and e-mail correspondences.

o Proofreads correspondence and legal documents for content, grammar, spelling and formatting.

o Reviews, confirms and saves incoming correspondences from the clients and foreign associates.

o Opens new client-matter numbers.

o Maintains and updates the patent prosecution files in the electronic records management systems.

o Assists with invoices.

o Obtains published applications and patents from the U.S. Patent Office, WIPO and foreign patent databases.

o Ensures correspondence and legal documents are processed and handled in a timely and efficient manner in order to comply with appropriate regulations and deadlines.

o Assists with the reporting and payment of the patent annuities.

o Assists with maintaining and updating patent status reports.

o Assists with the patent prosecution docketing in CPI, as needed.

o Assists other departments with administrative and clerical functions when necessary, including reception-desk responsibilities in the New York office.

 

 

KNOWLEDGE/SKILLS REQUIRED:

Company DescriptionNational law firm that provides integrated multidisciplinary services for life science and technology clients.Company DescriptionNational law firm that provides integrated multidisciplinary services for life science and technology clients.
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