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    12 hours ago

    Rice Lake, Wisconsin, United States City of Rice Lake Full time

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AP AR Clerk- Office Assistant

2 months ago

White Bear Lake, United States Express Employment Professionals Full time
Job DescriptionJob Description

Location: East Metro Area

Position: Office Assistant (Part-Time)

Hours: Monday, Tuesday, Wednesday

Pay: $22 per hour

Overview: We are seeking a motivated and detail-oriented Office Assistant with experience in Accounts Payable (AP) and Accounts Receivable (AR) to join our engineering company. This part-time position plays a crucial role in ensuring the smooth operation of our front office, providing exceptional service to our clients, suppliers, and team members.

Key Responsibilities:

  1. Accounts Payable (AP):

    • Process and verify invoices for accuracy and proper authorization.
    • Prepare and issue payments to vendors.
    • Reconcile AP transactions and resolve discrepancies.

  2. Accounts Receivable (AR):

    • Generate and send invoices to clients.
    • Track and follow up on outstanding payments.
    • Record and reconcile AR transactions.

  3. Reception Duties:

    • Answer incoming calls and route them to the appropriate individuals.
    • Serve as the first point of contact for visitors, including suppliers and customers.
    • Maintain a welcoming and professional front desk area.

  4. Mail Management:

    • Sort and distribute incoming mail.
    • Prepare outgoing mail and packages.

  5. HR Support:

    • Provide backup support for HR functions when the Accountant/HR personnel are on vacation.
    • Assist with basic HR tasks as needed.

  6. Additional Responsibilities:

    • Perform other duties as assigned to support the office and team operations.
    • Collaborate with team members to ensure efficiency and effectiveness in office procedures.

Qualifications:

  • Experience:

    • Proven experience in Accounts Payable and Accounts Receivable.
    • Previous experience in an office administrative role, preferably in an engineering or similar environment.

  • Skills:

    • Excellent organizational and multitasking abilities.
    • Strong communication skills, both verbal and written.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
    • Familiarity with accounting software and office equipment.

  • Attributes:

    • Detail-oriented and reliable.
    • Ability to work independently and as part of a team.
    • Professional demeanor with a positive attitude.  
Company DescriptionExpress Employment Professionals is a full-service HR & Recruiting firm that specializes in Administrative and Commercial staffing for Direct Hire, Evaluation to Hire & Contract positions. The Express office in Woodbury, MN has been helping people since 2001.

At Express Employment Professionals, our focus is YOUCompany DescriptionExpress Employment Professionals is a full-service HR & Recruiting firm that specializes in Administrative and Commercial staffing for Direct Hire, Evaluation to Hire & Contract positions. The Express office in Woodbury, MN has been helping people since 2001.\r
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At Express Employment Professionals, our focus is YOU