Executive Assistant

1 month ago


New Haven, United States RightPro Staffing Full time
Job DescriptionJob Description

Position Overview:

We are seeking a dynamic and highly organized Executive Assistant to support our senior executives in a fast-paced corporate environment. This role demands a proactive individual who excels in managing high-stakes tasks and thrives in a setting with frequent VIP interactions and fluctuating workloads. The ideal candidate will be adept at balancing busy days with high energy and composure while handling administrative tasks with precision.

Key Responsibilities:

  • Corporate Hierarchy Management: Support senior executives and manage interactions with VIPs, ensuring smooth communication and scheduling across various levels of the corporate hierarchy.
  • Meeting Coordination: Organize and prepare for internal and external meetings, including setting up meeting rooms, coordinating with new customer clients, and onboarding new hires.
  • Administrative Support: Handle daily administrative tasks such as answering phones, managing emails, and organizing files. Assist the HR department with various administrative projects as needed.
  • Multi-tasking: Effectively juggle multiple priorities and tasks, from busy days with numerous client interactions to quieter days focusing on HR projects and other administrative duties.
  • Calmness Under Pressure: Bring a sense of calm and efficiency to potentially chaotic situations, ensuring smooth operations and positive outcomes.
  • Presentation & Professionalism: Maintain a high level of professionalism in all interactions, and present oneself and the office environment in a polished and professional manner.

Qualifications:

  • Proven experience as an Executive Assistant or similar role within a corporate setting.
  • Strong understanding of corporate hierarchy and experience working with senior executives and VIPs.
  • Exceptional organizational and multitasking skills with the ability to manage a varied workload.
  • High energy, with a professional demeanor and the ability to remain calm under pressure.
  • Excellent communication skills, both written and verbal.
  • Proficiency in office software and systems, including Microsoft Office Suite and calendar management tools.
  • Flexibility to start on short notice and adapt to a dynamic work environment.
Company DescriptionRightPro Staffing features a talented internal team with decades of national recruiting experience and an expansive network of relationships in the healthcare industry.Company DescriptionRightPro Staffing features a talented internal team with decades of national recruiting experience and an expansive network of relationships in the healthcare industry.
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