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Executive Assistant
3 months ago
Job Title: Executive Assistant
Location: Portland, OR
Duration: Contract to hire
Primary Skills:
- Strong organizational skills
- Task Oriented
- Proactive and self-motivated
- Power Point creation
- Calendar Management
- Strong Writing skills
Secondary Skills:
- Blackbaud experience (Raiser's Edge or Altru) is highly attractive
- Executive Assistant experience
- Prior fundraising or development experience highly attractive.
Duties & Responsibilities:
- Manages the Director’s calendar and meetings; liaises with leadership team, including anticipatory prep for meetings and working closely with pertinent teams on materials and logistics
- Designs presentations, drafts memos and proactively prompts next steps with internal and external stakeholders.
- Works independently and acts as a project manager on special and ongoing projects, which may include professional development opportunities and team-building activities.
- Supports fundraising activities; Executes research, prepares proposal packets and agreements. Coordinates travel, small gatherings, and committee meetings.
- Organizes daily office operations: receiving and routing mail, ordering, and maintaining supplies, trouble-shooting technology issues with IT, and other administrative duties.
- Schedules and facilitates cross-departmental meetings to foster collaboration
- Sends weekly team agenda, takes notes, supports follow-through on any action items.
- Prepares weekly expense reports and reconciles credit cards for leadership team.
Required Knowledge and Skills
- Bachelor’s Degree with three or more years of related experience to executive level management, or equivalent combination of education and experience.
- Must have excellent knowledge of the Google Platform, Microsoft Suite (Word, Excel, Outlook, PowerPoint); Blackbaud Altru or other CRM donor database, Web based content management systems, and project management software a plus.
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Must be able to anticipate needs and work proactively in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Position continually requires demonstrated poise, tact and diplomacy.
- Must be able to maintain the highest level of confidentiality and handle sensitive material.
- Must have excellent communication and interpersonal skills and be able to interact and communicate with individuals at all levels of the organization
