Office manager
1 month ago
We are looking for a part time office manager to assist with the bookkeeping and job tracking. The job will start off on Saturdays between 8-12 for the first few weeks to learn the system, then the job will be remote.
Job Responsibilities:
Invoicing and Job Tracking:
- Review and ensure the accuracy of invoices from the previous week.
- Input and organize invoices into Excel for tracking purposes.
- Pay due invoices on a weekly basis.
Estimating and Communication:
- Convert handwritten estimates into typed documents.
- Email invoices to clients and follow up on outstanding payments.
- Send out estimates and ensure they are organized and tracked.
File Organization:
- Maintain and organize digital files to ensure easy access and retrieval.
Google Products:
- Assist in transitioning some operations to Google Sheets.
- Create and manage Google Forms for data collection and other purposes.
Qualifications:
- Proficiency in Excel: You must be highly proficient in Excel, as it is our primary tool for invoicing, job tracking, and estimates.
- Google Products Knowledge: Experience with Google Sheets and Google Forms is required, as we are moving some operations to these platforms.
- Attention to Detail: Accuracy in financial records is critical.
- Strong Communication Skills: Ability to communicate professionally via email and ensure all correspondence is clear and timely.
- Experience in Bookkeeping: Previous experience in bookkeeping or office management is preferred.
Additional Information:
- The role starts with 4 hours on Saturdays and can expand to 10 hours per week as the candidate becomes more familiar with the tasks.
- This position offers the flexibility to work remotely, making it ideal for someone seeking part-time work with the potential for additional hours.
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