Office manager

1 month ago


Point Pleasant, United States Erik Rusek Electric Full time
Job DescriptionJob Description

We are looking for a part time office manager to assist with the bookkeeping and job tracking. The job will start off on Saturdays between 8-12 for the first few weeks to learn the system, then the job will be remote.

Job Responsibilities:

  • Invoicing and Job Tracking:

    • Review and ensure the accuracy of invoices from the previous week.
    • Input and organize invoices into Excel for tracking purposes.
    • Pay due invoices on a weekly basis.
  • Estimating and Communication:

    • Convert handwritten estimates into typed documents.
    • Email invoices to clients and follow up on outstanding payments.
    • Send out estimates and ensure they are organized and tracked.
  • File Organization:

    • Maintain and organize digital files to ensure easy access and retrieval.
  • Google Products:

    • Assist in transitioning some operations to Google Sheets.
    • Create and manage Google Forms for data collection and other purposes.

Qualifications:

  • Proficiency in Excel: You must be highly proficient in Excel, as it is our primary tool for invoicing, job tracking, and estimates.
  • Google Products Knowledge: Experience with Google Sheets and Google Forms is required, as we are moving some operations to these platforms.
  • Attention to Detail: Accuracy in financial records is critical.
  • Strong Communication Skills: Ability to communicate professionally via email and ensure all correspondence is clear and timely.
  • Experience in Bookkeeping: Previous experience in bookkeeping or office management is preferred.

Additional Information:

  • The role starts with 4 hours on Saturdays and can expand to 10 hours per week as the candidate becomes more familiar with the tasks.
  • This position offers the flexibility to work remotely, making it ideal for someone seeking part-time work with the potential for additional hours.
Company DescriptionResidential electrical contractor based in the Ocean and Monmouth counties.Company DescriptionResidential electrical contractor based in the Ocean and Monmouth counties.
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