Maintenance Manager

1 month ago


Charlestown, United States Peacock Properties LLC Full time
Job DescriptionJob DescriptionMAINTENANCE MANAGER  Core responsibilities to include:  
 
  • Periodically visit properties to inspect and identify immediate and future maintenance needs and routinely compile findings in inspection reports 
  • Active vendor management for specialized repairs of building systems.
  • Efficiently manage schedule of maintenance team and partners appointments to provide non-routine services to our property portfolio 
  • Reporting and tracking of portfolio wide maintenance production 
  • Communication of maintenance schedules and progress updates to residents and trustees
  • On-site to evaluate scope of open maintenance needs
  • Participation in condominium association and owner meetings (occasional evenings)  
  • Updating tasks and work orders in Buildium on a daily basis to record work performed, data collected, and upload photos
  • Maintain Smartsheet to capture maintenance data for access by internal departments and board of trustees 
  • Expected to be on-call ~5 days/month for portfolio emergency needs. Additional compensation is rewarded for both on-call dates and emergency dispatch
  • Maintaining digital and physical office files for reference by various internal departments  
  • Drafting and sending correspondence and other formal documents  
  • Other general contracted property maintenance support and duties as needed  
 The right candidate must:  
 
  • Have reliable transportation
  • Be detail oriented in capturing details of maintenance needs  
  • Be able to make daily use of the software we use for our day-to-day operations. We use 8x8 for phones, Buildium for everything, Smartsheet, and Office365 to name a few. We can offer support to get you up and running, but you are fearless to learning new unfamiliar programs.  
 Requirements:  
 
  • College degree 
  • Experience with building systems (HVAC, electrical, plumbing etc)
  • Reliable transportation and ability to meet vendors onsite at various locations  
  • Have superior time management skills. This is critical to this role. 
  • Highly organized, natural multitasker who works well in a high volume, fast-paced environment 
  • Can-do” approach to getting resolutions and an overall positive attitude 
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); ability to quickly learn new software used for daily operation 
  • Prior experience handling office responsibilities, experience in customer service, or related field  
  • Excellent written and verbal communication skills  
  • Willingness to learn and to grow with the company  
  • Thrive in a team environment

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