Senior Administrative Assistant
3 weeks ago
SCOPE / PURPOSE
The Senior Administrator position will help support the Owner as well as assist with office management duties. This position interacts with Managers, Directors and Owner on a daily basis and will be required to effectively correspond with those in senior positions of business associates, clients, vendors and peers.
RESPONSIBILITIES
Responsibilities include, but are not limited to:
· Write / review / edit company correspondence as requested
· Receive and screen phone calls
· Schedule conference calls
· Manage office calendars as requested
· Schedule/coordinate meetings on-site and off-site
· Draft / edit listing agreements
· Prepare hiring packages and assist with employee hiring process
· Maintain HR personnel files
· Prepare Independent Contractor agreements and assist with set up of new Agents
· Online management of DBPR Corporate license and Sales Associate relationships
· Assist with annual performance review packages/reviews
· Assist with Company insurance policies (business package, GL, WC, health, etc.)
· Assist with annual budgeting for parent companies
· Manage credit card accounts – add/delete users, manage credit limits
· Create new business entities (LLC and EIN applications)
· Correspond with banks regarding account set-up
· Assist with Annual Reports
· Plan company events
· Liaison for office phone system
· Liaison for IT Services
· Approve monthly/quarterly corporate invoices
SKILLS & EXPERIENCE
• Commercial real estate experience preferred
• Advanced internet research techniques and resourcefulness
• Proficiency with software and technology including Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to prioritize and manage multiple tasks, and meet stringent deadlines while working with changing priorities
• Ability to work with little direct supervision
• Must perform well under pressure
• Eagerness to learn new skills and positive, can-do, solutions-oriented attitude is a must
• Excellent business vocabulary and grammar
• Attention to detail is imperative to ensure accurate deliverables
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
• Florida Real Estate license a plus but not required
· Professional demeanor
· Strong computer skills and proficiency in Excel, Word
· Strong understanding of industry specific terms and processes
· Excellent organizational and multi-tasking skills
· Excellent oral and written communication skills
· Excellent interpersonal skills
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