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Receptionist

4 months ago

Cypress, United States LH Global Consulting Full time
Job DescriptionJob Description

Job Summary: We are seeking a friendly and organized Office Receptionist to join our growing team. As the first point of contact for our company, the receptionist plays a crucial role in creating a positive impression and providing excellent customer service to clients, visitors, and employees.

Responsibilities:

  1. Greet and welcome guests as soon as they arrive at the office.
  2. Direct visitors to the appropriate person and office.
  3. Answer, screen, and forward incoming phone calls.
  4. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, brochures).
  5. Provide basic and accurate information in-person and via phone/email.
  6. Receive, sort, and distribute daily mail/deliveries.
  7. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
  8. Order front office supplies and keep inventory of stock.
  9. Update calendars and schedule meetings.
  10. Arrange travel and accommodations, and prepare vouchers.
  11. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Requirements:

  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Hands-on experience with office equipment (e.g., fax machines and printers).
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Customer service attitude.