Administrative Assistant Office Manager

2 weeks ago

Ballwin, United States ROOF ASSET MANAGEMENT PLANNING Full time
Job DescriptionJob Description

Job Summary

Performs varied secretarial, clerical, and administrative duties as needed.

General Accountabilities

 ·         Composes and produces business correspondence, reports and related materials or guides the work of other staff who produce these materials.

·         Edits / reviews documents produced by others.

·         Ensures confidentiality and controls access to sensitive information, such as staff personnel files.

·         Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.

·         Serves as an internal resource to staff on company procedures.

·         Performs administrative duties associated with coordinating meetings and planning events.

·         Prepares agendas, gathers, and organizes supporting information, and oversees production and distribution of related materials.

·         Office operations such as answering telephone, mail and filing.

·         Prepares check deposits. Enters finalized receipts and updated accounts receivable ledger.

·         Obtains time and expenses to send invoices to customers.

·         Files check stubs and bank receipts.

·         Answers accounts receivable phone inquiries.

·         Calls and/or mails correspondence to customers as necessary to update accounts.

·         Prepares accounts payable checks (online through bank and written).

·         Compiles accounts payable reports.  

·         Maintains all accounts payable files. Prepares analysis of accounts.

·         Receives and records incoming payroll documentation (timesheets and expense reports).

·         Processes employment verifications.

·         Processes payroll checks - generates online checks, prints log and enters into accounting.

·         Monitors, reviews, and verifies accounting records and transactions for accuracy, timeliness, and adequacy of supporting documentation.

·         Ensures compliance with internal policies, agency rules and regulations, and generally accepted accounting principles.

·         Reviews and analyzes reports for accuracy.

·         Clarifies or research issues as necessary.

·         Provides input for the development of accounting applications, reports, forms, records, and documented procedures.

·         Assists in development of financial projections and forecasts.

·         *The company reserves the right to add or change duties at any time.

Job Qualifications

 ·         Education: High School Diploma

·         Experience: 5 years related experience; or equivalent combination of education and experience

Skills

  • Excellent written and verbal communication Service orientation
  • Administration and Clerical Knowledge
  • Knowledge of MicroSoft 365 Office (Outlook, Word, Excel, Access, Publisher)
  • Knowledge of Sage 50 and Quickbooks Accounting packages
  • Knowledge of ADP payroll processing
  • Knowledge of AIA Online Contract documents

 

 

Company DescriptionCheck us out at www.rmtroof.comCompany DescriptionCheck us out at www.rmtroof.com

  • Office Assistant

    3 weeks ago

    Ballwin, United States Exterior Building SolutionsApple Restoration Full time

    Job DescriptionJob DescriptionBenefits/PerksHealth insurancePaid time off401(k)401(k) matchingCompetitive CompensationCareer Advancement OpportunitiesJob SummaryExterior Building Solutions/Apple Restoration is a full service construction company that has been around for more than 20 years. We pride ourselves in doing things the right way.Our mission is to...

  • Construction Project Assistant

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago

    Ballwin, United States BioCold Environmental, Inc. Full time

    Job Summary:We are seeking a competent assistant to support three project managers in cold storage construction projects. The ideal candidate will thrive in a small family business and have excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively.Responsibilities:Answer and direct phone calls in a...

  • Construction Project Assistant

    Found in: Appcast US C2 - 2 weeks ago

    Ballwin, United States BioCold Environmental, Inc. Full time

    Job Summary:We are seeking a competent assistant to support three project managers in cold storage construction projects. The ideal candidate will thrive in a small family business and have excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively.Responsibilities:Answer and direct phone calls in a...

  • Practice Manager

    3 weeks ago

    Ballwin, United States Community Veterinary Partners Full time

    Job DescriptionJob DescriptionTri-City Animal & Bird Clinic is a full service companion animal hospital located in Ellisville, Missouri. Since 1961 Tri-City Animal & Bird Clinic has provided quality veterinary care to the greater St. Louis county area including the Wildwood, Ellisville, Ballwin, Manchester and Chesterfield communities. Our services and...

  • Practice Manager

    2 days ago

    Ballwin, United States Community Veterinary Partners Full time

    Job DescriptionJob DescriptionTri-City Animal & Bird Clinic is a full service companion animal hospital located in Ellisville, Missouri. Since 1961 Tri-City Animal & Bird Clinic has provided quality veterinary care to the greater St. Louis county area including the Wildwood, Ellisville, Ballwin, Manchester and Chesterfield communities. Our services and...

  • Human Resources Manager

    1 week ago

    Ballwin, United States CareerBuilder Full time

    We are currently hiring for a Human Resources (HR) Manager for the Minneapolis Marriott West & Courtyard Minneapolis West Hotel Complex located in St. Louis Park, MN. The HR Manager is responsible for overseeing all human resources functions for the property including talent acquisition and onboarding, employee engagement and relations, training and...

  • Sales Assistant

    2 weeks ago

    Ballwin, United States Lami Wood Products Full time

    Job DescriptionJob DescriptionSignature Kitchen and Bath seeks a reliable, full-time Mon-Fri Sales Assistant/Showroom Attendant for our West County location! The ideal applicant will have a flair for design and be eager to learn our products/processes Primary responsibilities will include:  • Answer & direct incoming phone calls • Greet visitors and...

  • Sales Assistant

    4 days ago

    Ballwin, United States Lami Wood Products Full time

    Job DescriptionJob DescriptionSignature Kitchen and Bath seeks a reliable, full-time Mon-Fri Sales Assistant/Showroom Attendant for our West County location! The ideal applicant will have a flair for design and be eager to learn our products/processes Primary responsibilities will include:  • Answer & direct incoming phone calls • Greet visitors and...

  • Psychologist

    1 day ago

    Ballwin, United States Missouri REAP Full time

    Job Description: Job Description St. Louis Learning Disabilities Association (LDA) is seeking part-time or full-time certified School Psychologists, Clinical Psychologists, or Licensed Professional Counselors with a passion for improving the lives of children and families to join our team. In addition to administering and interpreting a number of...

  • Home Health Aide

    2 weeks ago

    Ballwin, United States Experienced In Home Care and Assistance LLC Full time

    Experienced In Home Care and Assistance LLC is looking for an experienced caregiver to join our team. We are committed to treating our team and our clients with dignity and respect. Our office staff has over 20 years of experience, and is dedicated to creating an enjoyable and professional work environment.   As an experienced caregiver, you will be...

  • GIS Analyst

    3 weeks ago

    Ballwin, United States Central County Emergency 911 Full time

    Job DescriptionJob DescriptionCentral County Emergency 911 provides Fire and EMS Dispatching services for the vast majority of St. Louis County, Missouri, as well as portions of Franklin and Jefferson Counties. We have an opportunity for GIS Analyst to join our organization. This is a full-time salaried position. Deadline to apply is May 3, 2024. The...

  • Analytical Chemist

    2 weeks ago

    Ballwin, United States RD Laboratories, Inc. Full time

    Job DescriptionJob DescriptionR.D. Laboratories is a contract testing laboratory specializing in analytical analysis for the pharmaceutical industry. Applicants will be expected to perform a large variety of routine and complex analytical procedures in the analysis of pharmaceutical products and raw materials by various testing techniques including but not...

  • Senior Network Analyst

    7 days ago

    Ballwin, United States REJIS Full time

    Join the REJIS Revolution: Pioneering Tomorrows Justice Tech Today REJIS is seeking an individual with a minimum of five (5) or more years of proven Network administration and technical experience, thorough WAN/LAN network knowledge, and excellent customer service skills. Why youll love this position: Work with a team and individually Get to work with...

  • Registered Nurse

    Found in: Talent US C2 - 3 weeks ago

    Ballwin, United States Willis Knighton Health Full time

    Description: We are accepting applications for cath lab nurses. The individual will assist in diagnostic and therapeutic procedures. Functions include circulating, scrub assist, and hemodynamic monitoring. Some specific tasks include moderate sedation management, pre and post procedure patient care, medication management and operation of a variety of...

  • Taco Bell

    2 weeks ago

    Ballwin, United States Seasoned Full time

    Taco Bell - W Manchester is currently hiring a full time or part time Restaurant Supervisor for our Ballwin, MO location. A Restaurant Supervisor should not only supervise their team but lead it to acheive their goals. A Restaurant Supervisor will assist in the planning and management at Taco Bell - W Manchester in order to achieve customer satisfaction,...

  • Taco Bell

    2 weeks ago

    Ballwin, United States Taco Bell Full time

    Taco Bell - W Manchester is currently hiring a full time or part time Restaurant Supervisor for our Ballwin, MO location. A Restaurant Supervisor should not only supervise their team but lead it to acheive their goals. A Restaurant Supervisor will assist in the planning and management at Taco Bell - W Manchester in order to achieve customer satisfaction,...

  • Restaurant Supervisor

    1 week ago

    Ballwin, United States Taco Bell - W Manchester Full time

    Taco Bell - W Manchester is currently hiring a full time or part time Restaurant Supervisor for our Ballwin, MO location. A Restaurant Supervisor should not only supervise their team but lead it to acheive their goals. A Restaurant Supervisor will assist in the planning and management at Taco Bell -W Manchester in order to achieve customer satisfaction,...

  • Camp Counselor

    3 weeks ago

    Ballwin, United States City of Ballwin Full time

    Job DescriptionJob Description​DEPARTMENT: Parks & RecreationSUPERVISOR: Camp DirectorSALARY: Starting Salary $12.50 per hourLOCATION: The Pointe at Ballwin CommonsJOB SUMMARY: Under the direction of the Lead Camp Counselor, the Camp Counselor is responsible for carrying out daily planned activities, entertaining campers, and being a positive role model...

  • Housekeeper

    2 weeks ago

    Ballwin, United States Bethesda Health Group Full time

    ** Housekeeper** ** Bethesda Meadow** ** Ballwin, MO** ****As an employee of Bethesda you will be required to provide documentation of vaccination, this includes the COVID-19 vaccine. All new employees must be fully vaccinated against COVID-19 within 45 days of hire.**** **Fulltime Housekeeper position** **Day position, includes weekend and holiday...

  • Group Fitness Instructor

    2 weeks ago

    Ballwin, United States City of Ballwin Full time

    Job DescriptionJob DescriptionDepartment: Parks and RecreationSupervisor: Fitness ManagerLocation: The Pointe at Ballwin Commons, #1 Ballwin Commons CircleJob Summary:Responsible for professional instruction of Spinning classes at The Pointe at Ballwin Commons. Currently seeking an instructor to assist with subbing for regular instructors. Will be...